Accountant - CREATES Activity

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Accounts Payable

• Manage accounts payable workflow using Quickbooks  
• Manage expense reimbursement workflow using Quickbooks and Excel 
• Review all accounts payables invoices and expense reports for accuracy in coding, cost centers, approvals, and appropriate backup documentation  
• Prepare accounts payable aging and submit transactions for payment to the bank  
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures  
• Ensure all payments are compliant with Ghana rules, Bixal, and USAID policies  
• Takes action to solve problems/issues that routinely arise in the accounts payable function  

Financial Reporting

• Participate in the month-end closing process by analyzing and reconciling certain general ledger accounts  
• Prepare the monthly bank reconciliation statement 
• In collaboration with the Chief of Party and Operations Manager, prepare monthly fund request to Bixal Home Office 
• Prepare monthly prepaid expense entries  
• Manage the VAT refund process in line with USAID procedures 
• Manage the office petty cash and monthly reconciliation 

Financial Tracking and Budgeting

• Works closely with the Country Office’s Operations Manager, Operations Assistant and the Home Office’s Accounting team to ensure transactions are being recorded in alignment with the contract budget  
• Compile information for home office financial review as required  

Payroll

• Manage payroll for Bixal Solutions, Inc. in Ghana 
• Monitor timesheet submission to ensure timely payroll processing  
• Export data from the timekeeping system and import into the payroll software  
• Reconcile the payroll payment to labor costs calculated in the accounting system  
• Reconcile benefit deductions and resolve any discrepancies between employee deductions and invoice payments  
• Process garnishment calculations and compliance  
• Deposit PF, CIT, SST, and taxes with the relevant authorities  
• Verify taxes monthly through the online E-TDS system  
• Track rates, compensation, benefits and deductions, new hire information, and all other details pertaining to employee information  
• Maintain database of accurate payroll records for staff and consultants, including any necessary back-up files necessary to comply with Bixal, GoG, and USAID rules and regulations
• Respond to team member inquiries on timesheets, benefit deductions, and other mattersas related to payroll  
• Review and process accurate year end reporting, such as employee tax documents  

Record Management

• Maintain an accurate accounting filing system  
• Support audit processes as needed 

Other

• Perform any other duties as assigned by supervisor and team members  

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or other relevant field  
• At least three years of experience in finance and accounting roles, preferably with an international donor-funded organization  
• Prior experience working on USAID-funded programs preferred  
• Proficiency in all standard Microsoft Office programs, particularly Excel and Word  
• Experience with accounting software systems, including Quickbooks  
• Demonstrated financial management, accounting, planning and communication skills  
• Effective written and oral communication as well as interpersonal skills  
• Experience training and mentoring staff  
• Demonstrated problem solving and analytical skills and good judgment  
• Be proactive, have strong prioritization skills, and the ability to meet deadlines under pressure  
• Ability to work with tact in a diverse, multicultural environment  
• Written and spoken Fluency in English required