Accountant III

Job Description

Position Summary

MassDOT's General Accounting section of the Chief Financial Office is looking for an Accountant to provide support for all five MassDOT Divisions (Highway, Rail & Transit, Registry of Motor Vehicles, Aeronautics, and Planning and Enterprise Services). The incumbent will be responsible for processing financial transactions in addition to examining, analyzing, and interpreting accounting records for the purpose of giving advice or preparing statements for MassDOT. The selected candidate may also perform other job-related functions as required.

Duties and Responsibilities

• Review accounting procedures, reports, etc. for accuracy, updating and corrections and for recommending changes or improvements in agency accounting procedures or operations.
• Review financial reports for trends in major programs to determine their effect on spending.

Encumbrance/Contract Review and Entry

• Review contracts and encumbrances to ensure compliance with State Finance Law, as well as ensuring accuracy for funding and program information.
• Enter encumbrances into the Commonwealth's accounting system (MMARS).
• Resolve any issues with DOT business units or the State Comptroller's Office.
• Maintain up-to-date records.

Vendor Maintenance

• Review W-9 and EFT forms for new and existing vendors.
• Communicate with the vendor to ensure information is accurate and legitimate.
• Process W-9 and EFT forms into the Commonwealth's vendor database (MMARS).
• Maintain up-to-date records.

Check Trace

• Research unpaid check requests and verify check has or has not been cashed.
• Submit unpaid check request to Treasurer's office to stop old check and reissue new check or verify a check has been cashed.
• Communicate with the Department business units about the status of the new check and ensure check gets to the correct location.
• Work with the Department business unit to verify address in the Commonwealth's database (MMARS) is accurate to prevent future occurrences.
• Maintain up-to-date records.

Unclaimed Check Fund Request

• Review unclaimed check fund requests from the Office of the State Treasury (TRE).
• Run vendor payment history reports to authenticate claim and process back to the TRE.

Returned Checks

• Research vendor information for all checks issued by DOT and are returned by Treasury due to an undeliverable address.
• Communicate with the Department business units about the status of the new check and ensure check gets to the correct location.
• Work with the Department business unit to verify address in the Commonwealth's database (MMARS) is accurate to prevent future occurrences.
• Maintain up-to-date records.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's inclusive culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT's divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Qualifications

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions

I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.

II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.

III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience.

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at [email protected].
• For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
• For a disability-related reasonable accommodation or alternative application method, call the ADA Coordinator, Lucy Bayard, at 857-274-1935.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.