Accounting Administrator

Our Story
ISMG is a global intelligence firm & premier media organization dedicated solely to cybersecurity, information technology, artificial intelligence, & operational technology. With a diverse portfolio of over 20 brands, 38 digital media platforms, & more than 400 in-person virtual events held annually, we connect with a global audience of over 1.8+ million subscribers.
The Opportunity
ISMG is looking for a dedicated, dynamic Accounting Administrator to assist in managing the organization’s financial processes in both accounts payable and receivable. The Accounting Administrator would be responsible for reviewing and reconciling accounts, processing payments to external partners, and maintaining updated records of invoices and receipts.
In this role, you’ll work closely with executive leadership in a fast-pace, hyper-growth environment with ample opportunity for professional development. An ideal team member will have a strong Finance or Accounting background, be familiar with bookkeeping and managing invoices, and possess strong attention to detail. Ultimately, to be a top-notch Accounting Administrator you should be able to process a high volume of finance-related data swiftly and accurately to meeting deadlines.
Responsibilities

• Overseeing the organization’s receivable and accounts payable and ensuring they are managed to strict deadlines.
• Managing accounting obligations with clients and third-party vendors.
• Processing payments and other transactions and contacting clients and vendors with reminders to ensure timely payments.
• Reconciling financial statements by identifying and addressing discrepancies.
• Preparing and sending invoices for new transactions and ensuring accuracy.
• Keeping detailed records of all payments, receipts, and invoices.
• Preparing and submitting tax documentation to the proper legal institutions.
• Recording and assessing financial information for the internal use of business managers
• Updating all internal databases and spreadsheets related to accounting. 
• Collaborating with other finance departments to ensure a company remains profitable
• Providing status reports on accounts payable and receivable to executive leadership.

Requirements

• Bachelor or Master’s Degree (preferred) in Finance or Accounting.
  • In lieu of a degree, 10+ years of relevant experience may suffice.
• Minimum of 2 to 4 years of proven work experience as an Accounts Administrator or similar role.
• Good knowledge of bookkeeping procedures and debt collection regulations.
• Hands-on experience with accounting software.
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets).
• Solid data entry skills with an ability to identify numerical errors.
• Good organizational and time-management abilities.
• Excellent verbal and written communication skills.
• The ability to work on multiple projects simultaneously while maintaining accuracy.
• The ability to successfully partner with coworkers, clients, and third-parties as needed.