Accounting Associate

About Us

Highland Electric Fleets is a comprehensive turnkey solutions provider that delivers electric school buses (EVSB) to school districts and third-party managed fleet providers (3PMs).

We offer a model involving financing, infrastructure, vehicle deployment, and maintenance in an easily digestible, economic format that enables EVSB acquisition at traditional diesel cost of ownership.

Our mission is to eliminate the barriers to better student health and cleaner air.

We aim to mitigate risk for our customers, increase EVSB market penetration, and deliver positive impacts across a broad spectrum of stakeholders: students, communities, school districts, fleet operators, manufacturers, and utilities.

Summary:

We are looking for an Accounting Associate with 1-3 years of corporate accountings experience to support Highland’s accounts payable, accounts receivable, cash accounting and financial close processes.

This individual will play a critical role on our accounting team as we grow and scale with the business and work closely with all departments, vendors, and customers to help ensure our accounting operations, monthly close, and reporting are efficient, timely, and in accordance with GAAP.

Responsibilities: Accounts Payable & Expense Management

• Accounts Payable & Expense Management:
• Administer the setup of new vendors and maintenance of existing vendors
• Ensure timely processing of vendor invoices with minimal backlog and accuracy in GL, budget, department, and project classification.
• Assist with the maintenance of our AP system and eventually the implementation of new AP system
• Manage all auto-payment arrangements, mostly commonly with utility providers, including the creation of bill records in the AP system for all utility bills
• Manage all communications and inquires with vendors
• Assist with ongoing analysis of the AP subledger and continuous improvement of AP processes
• Adhere to all monthly and year-end AP processing guidelines and timelines
• Monitor and ensure timely and accurate reporting of all corporate card transactions through our expense management system
• Assist with the administration of our expense management system, including working with HR to ensure accuracy in the setup of new users and the assigning of spend limits

Accounts Receivable

• Assist with the setup and maintenance of customer records
• Manage customer billing schedules to ensure all invoices are billed accurately and on-time
• Assist with the ongoing analysis of our AR subledger and timely collection of customer billings
• Prepare and distribute a weekly AR aging report

Cash Accounting

• Manage all cash activity across Highland’s large population of bank accounts
• Regularly reconcile cash activity between the GL and bank feeds, including preparing all necessary journal entries to ensure timely cash accounting
• Record all intercompany cash movement between Highland and its project entities

Financial Close Process

• Assist team with recording journal entries and preparation of workpapers and supporting schedules as needed to help us maintain a 5-business day close.
• Prepare monthly bank and balance sheet reconciliations for all assigned GL accounts

Other Responsibilities

• Assist with the compilation of our annual financial statements and footnote disclosures, including any necessary workpapers and schedules
• Assist with annual audit by organizing and preparing support as requested.

Qualifications:

• Bachelor’s degree in Accounting or Finance
• 1-3 years of accounting experience that specifically includes time spent working with accounts payable, accounts receivable, and month-end close processes
• Experience working with an ERP system is required; NetSuite experience is a major bonus
• Strong understanding of GAAP
• Capable of working cross-functionally and collaborating with all areas of the business
• Excellent verbal and written communication skills
• Ability to work independently with minimal supervision
• Ability to operate effectively and thrive in an agile, fast-moving, and sometimes ambiguous environment
• Proficient in Microsoft Excel, Word, and PowerPoint
• NetSuite, Bill.com, and Brex system experience highly desirable

What You Can Expect from Highland:

· Competitive base salary and performance-based bonus program

· A supportive, highly collaborative, team-oriented environment

· Opportunities to make a difference, be heard, add value, and be recognized

· Growth and development with a leader in this new and exciting industry

· Ability to work with bright, innovative, and forward-thinking colleagues

· Health, Vision, and Dental coverage for employees & their dependents

· Life insurance, public transportation assistance

· Generous Paid Time Off

· 401(k) program and company match

Highland Electric Fleets provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Highland Electric Fleets complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.