Accounting Operations Specialist

Team Information:

The Finance and Accounting team manages the month-end financial statement close process and prepares periodic financial and management reports timely and accurately for internal and external stakeholders. The team is responsible for addressing any technical accounting needs from identification, research, and implementation to monitoring and revision. The team also accounts for any compliance reporting needs, addresses any internal control issues, and oversees financial risk management processes.

Job Description & Responsibilities:

We are hiring a Accounting Operations Specialist who will be an integral part of our Accounting Operations Team. This role will support daily accounts payable tasks, including invoice processing, vendor relationship management, and process improvement projects for the Accounting Operations Team.

• Manage day-to-day accounting-related inboxes and process invoices for payment processing while ensuring that payables transactions are being coded with speed and accuracy
• Collaborate with procurement and internal teams to ensure procure-to-pay processes are running smoothly
• Provide support and respond to inquiries from internal team members regarding accounts payable matters
• Review & reconcile monthly vendor statements
• Manage all vendor onboarding such as W-9’s, banking information, etc. 
• Research, address, and effectively deal with vendor inquiries and invoice disputes
• Participate in the month-end close and work closely with the Financial Reporting Team

Required Qualifications:

• Strong organizational skills and attention to detail
• Excellent communication skills
• Knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts, and other accounting procedures
• Self-motivated, able to work independently with minimal guidance, and capable of thinking independently, creatively, and proactively
• Proven ability to execute in a dynamic, fast-paced environment

Experience handling a high volume of invoicing (1,500+/month)

• Skilled in MS Excel, Word, and G-Suite

Preferred Qualifications:

• Work experience in other technology and/or medical device companies
• Work experience in a public accounting firm
• Experience with ZIP and/or Quickbooks