Accounting Specialist

Job Type

Full-time

Description

This is a full-time, direct placement for AccountingDepartment.com

Summary:

This role is designed for an experienced Accounting Specialist who is ready for the next step in their career. The ideal candidate will be highly motivated, meticulous and enthusiastic with a can-do attitude. This position will be responsible for accomplishing a multitude of higher level accrual-basis accounting tasks for multiple clients. This individual should be a well-rounded candidate with strong analytical skills, requires minimal direction from Controllers, and possesses a wide range of technical capabilities to deliver quality, accurate and timely results. A person in this role is comfortable using relevant knowledge, know-how and skills to convey clear and concise thoughts and ideas to clients and internal teams, both in written format and during virtual meetings. This position requires a high-level of adaptability; responding quickly to changing ideas, responsibilities, expectations and processes in order to provide exceptional value to our clients and further company strategies.

Essential Duties and Responsibilities:

Perform the following duties with an advanced level of bookkeeping and accounting knowledge and with minimal oversight of management.

• Maintain books for multiple clients accrual basis, often with the help of an Assistant or Accounting Specialist as needed.
• Completion of timely and accurate monthly close process and financial reporting, including class reporting, job-costing, analysis of account categories and defining trends.
• Manage all aspects of the accounts receivable process, including unbilled revenue, deferred income, and bad debt allowances.
• Manage all aspects of the AP process, including vendor bills, online payments.
• Prepare cash management flash report.
• Responsible for properly tracking inventory and identifying unusual or unexpected results.
• Responsible for fixed asset and intangible asset management, including maintaining depreciation and amortization schedules and posting related journal entries for acquisitions and disposals.
• Payroll processing using Intuit or other third-party payroll applications and review quarterly and annual reports such as: W-2, W-3, 941, and state U/E. Ability to identify and resolve payroll issues.
• Support management with gathering documentation for budgets, forecasting and annual audits.
• Record and maintain financing transactions, such as loans and investments, including proper classification of short-term and long-term commitments.
• Evaluate lease contracts to determine short-term/long-term classification.
• Calculate and prepare tax forms and payments, such as sales & use tax, property tax returns, and client-specific business tax and franchise tax filings.
• Assist with review and preparation of 1099s and year-end payroll inclusions.
• Updating and maintaining data for established KPIs.
• Responsible for updating various dashboards and reports and budgets in Jirav.
• Take full ownership of writing and updating the Client Procedure Manual to ensure it is complete and accurate at all times.
• Use critical thinking to research issues and provide meaningful solutions.
• Independently interpret, research, and apply knowledge to resolve technical accounting issues.
• Embraces various technologies and applications to make process improvement recommendations.
• Be a proactive change-agent; take the lead in identifying cumbersome processes and explore options of applying new technology to increase job efficiency and effectiveness.
• Lead client meetings and provide a high-level of customer service.
• Partner with client third-party advisors for exchange of data and reports.
• Tracks time on client engagements and manages work to meet deadlines within established time budgets; able to explain budget variances.
• Assists on special projects and additional responsibilities as needed.
• Pursues opportunities for continuous learning.

Requirements

Essential Skills and Experience:

• 3-5 years as a full-charge bookkeeper, including daily transaction processing, monthly close and financial reporting.
• Advanced knowledge of fundamental bookkeeping and accounting principles, practices and procedures, including enhanced levels of financial reporting and analysis, budgeting, prepaids/accruals, capitalization, financing, job costing and regulatory tax requirements.
• Possess a very high degree of accuracy and attention to detail.
• Self-directed, highly motivated and proactive.
• Highly organized and process driven.
• Excellent problem-solving, critical thinking and analytical skills.
• Proven experience meeting deadlines.
• Comfortable delegating tasks and providing feedback.
• Friendly, outgoing personality with a positive attitude and strong customer service skills who enjoys meeting and interacting with clients and staff.
• Displays excellent communication, collaboration, and problem solving skills.
• Comfortable interacting with clients via phone and webcam.
• Demonstrate ability to succeed in a fast-paced environment.
• Innovative thinker and embraces change.
• Able to work independently and as a team player.
• Strong proficiency in Microsoft Office, especially Excel, Word and Outlook.

Minimum Education and Training:

• Proficient with accounting software, including but not limited to QuickBooks Desktop, QuickBooks Online, NetSuite and Sage Intacct.
• Experience with third-party applications is preferred, such as Bill.com, Tallie, Jirav, and TeamWork.
• Ongoing desire to expand knowledge of new technology and applications.
• AIPB, a 2-year associate degree in an accounting-related field of study, or Minor in Accounting, preferred but not required.

Upon promotion and anytime thereafter clients' assignments may change due to the complexities of the client.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.