Accounting Specialist

As an Accounting Specialist at POLARIS Laboratories you will provide financial, clerical and administrative assistance to maintain accurate and on-time invoices to customers. As a member of a dynamic group, you will also frequently provides assistance or ownership of special projects that may cross into other areas of accounting.

What you will do:

Below is the estimated percent of time you will spend on duty or task be successful:

50% Daily, weekly and monthly invoice processing

5% Accounting projects as assigned by Accounting leadership

5% Assigning a general ledger account to a transaction

5% Process Accounts receivables and Accounts Payables

2% Be backup for the vendor bill process

5% Collect on past due accounts

1% Post and reconcile credit card transactions

5% Prepare bank deposits

10% Serve as the accounting contact person

5% Organize and maintain accounting filing system

1% Assist in preparing financial reports

5% Ensure invoicing procedure is being followed in accordance with Quality System

1% Work closely with accounting consultants to process year end

In addition to performance of the essential functions, you may be required to Collaborate with departments throughout the organization to address account payable needs and issues

Additionally, while you perform your tasks you must also:

• Adhere to and support of the POLARIS Employee Handbook inclusive of the Standards of Conduct
• Learn and support of the quality management system
• Other duties as assigned

Safety Requirements when entering the lab:

• OSHA laws require the use of the following Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety: Protective eye wear
• Team members will be trained in the proper use and care of assigned PPE. POLARIS Laboratories, LLC provides the required PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.
• The following safety training for POLARIS Laboratories employees to complete includes:
• Hazmat, OSHA, RCRA, Methylene Chloride, Contingency Plan, POLARIS Quality System, Internal Auditor

The knowledge, skills, and abilities of a successful candidate:

• The individual must possess the following knowledge, skills and abilities and be able to perform the essential functions of the job, with or without reasonable accommodation.
• Self motivated and directed learner
• Able to work independently with little supervision
• Basic knowledge of accounting
• Able to identify and resolve issues
• Able to analyze processes for improved efficiencies or errors
• Detail oriented
• Organized
• Highly developed time management skills
• Advanced written and verbal communication skills

Important qualifications:

• Advanced knowledge of excel and Netsuite or other accounting software
• A minimum of 4 years working in a busy accounting department doing the same type of work.

PREFERRED QUALIFICATIONS

• Knowledge of Sage fixed asset software