Accounts & Administrative Coordinator

This position is posted by Jobgether on behalf of a partner company. We are currently looking for an Accounts & Administrative Coordinator in Mexico.

This is an exciting opportunity to join a fast-paced remote environment supporting property management operations for growing international businesses. In this role, you will combine financial accuracy with high-level administrative coordination, helping maintain organized accounting processes while supporting leadership and operational teams with day-to-day execution. You will play a key role in managing accounts payable workflows, reconciliations, recurring operational tasks, and executive support responsibilities within a highly detail-oriented setting. The position requires strong organizational skills, proactive communication, and the ability to manage multiple priorities efficiently in a fully remote and collaborative environment. This role is ideal for professionals who enjoy balancing finance, administration, and operations while contributing directly to business efficiency and organizational success.

• Manage accounts payable processes, including accurate transaction coding, expense tracking, and posting financial records into property management systems
• Perform credit card reconciliations by matching transactions with receipts, investigating discrepancies, and ensuring accurate financial reporting
• Execute recurring operational and schedule-based tasks, including utility bill-back processes, deposit reconciliations, payment corrections, and reporting preparation
• Maintain and update operational documentation, spreadsheets, task trackers, and shared digital workspaces
• Support marketing and tenant communication initiatives through scheduled postings, outreach coordination, and administrative follow-up tasks
• Provide direct administrative support to leadership through calendar management, task coordination, follow-ups, and operational assistance
• Collaborate with property management and operations teams to ensure smooth daily workflows and organizational efficiency
• Ensure accuracy, consistency, and timely completion of all financial and administrative activities within remote work environments

Requirements:

• Previous bookkeeping or accounting experience, preferably within property management or real estate environments
• Hands-on experience with property management accounting platforms such as ResMan or similar systems
• Strong background in accounts payable, transaction reconciliation, and recurring financial operations
• Proven ability to manage administrative coordination tasks while maintaining high levels of accuracy and organization
• Excellent written and verbal English communication skills with a proactive and professional approach
• Experience supporting senior leadership or operations teams in remote working environments
• Familiarity with remote collaboration and productivity tools such as Slack, Zoom, Google Workspace, Smartsheet, and Excel/Google Sheets
• Strong multitasking, problem-solving, and time management abilities
• Comfortable working independently within fast-paced and highly structured remote teams
• Experience with tenant communications, marketing coordination, or operational reporting is considered a plus

Benefits:

• Fully remote work environment with flexibility across US time zones
• Competitive monthly compensation with transparent and performance-driven compensation practices
• Opportunity to work with fast-growing international companies and remote-first teams
• Long-term career growth opportunities within a collaborative and supportive environment
• Exposure to international business operations and property management workflows
• Flexible and dynamic work culture focused on accountability and professional development
• Opportunity to strengthen both financial operations and executive coordination expertise
• Collaborative remote environment using modern tools and technologies