Accounts Assistant

Company Description

Assystem is an international company with one mission: accelerate the energy transition around the world.
Every day, our 6,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a collective committed to making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.
Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering. We aim to ensure a viable, efficient, and reliable energy future for all.

Job Description

Role description:

As an Accounts Assistant, your primary role will be to manage the staff expense process from checking expenses to paying staff once a month and maintaining the expense advance files.

There will also be a need to assist the processing team with incoming timesheets and invoices from contractors & suppliers, as well as assisting with general accounts duties.

This role requires an individual with a good eye for detail and a measured approach to work with an ability to prioritise tasks and ensure they are completed in a timely fashion.

This is a part time role for 25 hours per week where you can be flexible with days and hours worked

Key tasks and responsibilities include:

• Checking expense claims and ensuring they are in line with the company expense policy and follow HMRC guidelines
• Monthly staff expense payment run.
• Maintaining the staff expense advance file
• Liaising with HR and recruitment regarding relocation expenses
• Ensuring the company car/car allowance list is kept up to date each month.
• Updating HIVE with HMRC fuel rates each quarter
• Providing areas of the business with expense backup copies when requested
• Processing contractor timesheets and invoices
• Receipting and processing supplier invoices
• General administration tasks
• Cover holidays and team absence

Qualifications

Role Requirements

• Accounting knowledge and excellent administration skills are essential
• Confident use of Microsoft Office (Excel, Word and Teams)
• Ability to use own initiative and prioritise your workload to meet deadlines
• Ability and willingness to work as part of a team
• A forward thinker, capable of problem solving when required

Qualifications:

Previous experience of working in an accounts department is essential.

Experience of working with staff expenses and understanding HMRC guidelines is desirable.

Additional Information

Due to the nature of work to be undertaken, applicants will be required to meet certain residency criteria to attain a minimum level of UK security clearance.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.