Accounts Payable Administrator (Remote)

Medically Home (“MH”) is a fast-growing, technology-enabled company that was founded to make a major, positive difference in the way medical care is delivered. MH is leading this shift by providing high-quality, real-time nursing care and services along with all the necessary tools and infrastructure to safely shift advanced, acute medical care from hospitals to the comfort of the patients’ home. We are deeply committed to creating superior patient and family experiences and outcomes. 

Objective of the Position 

The Accounts Payable Administrator is an integral part of the MH team and to ensure that the operation of Accounts Payable runs smoothly. This role is responsible for AP administrative functions and provide day-to-day logistical support to the Accounts Payable team. This includes new vendor onboarding, reconciling vendor statements to the company’s outstanding balance, and following up with vendors to resolve issues timely. This ideal candidate requires excellent organizational, communication and interpersonal skills, and experience in business operations. 

Report to: Senior Manager of Accounts Payable 

Location: Remote (ideally Boston, MA to commute to HQ weekly)

Essential Duties and Job Responsibilities 

The following are the key responsibilities for the ideal candidate to support the AP team: 

New Vendor Onboarding and Maintenance:

• Perform new vendor onboarding process 

• Verify all information received is complete and accurate 

• Set up and maintain vendor relevant information to NetSuite

• Update the vendor database 

• Review monthly CMS exclusion report and notify AP manager if action is required 

Invoices Reconciliation and Analysis:

• Update and maintain a master vendor list

• Create analysis looking at vendor transaction activity and comparing it to invoice transaction charges to ensure accuracy and completeness of vendor invoicing 

• Review invoices and vendor aging statements for accuracy 

• Reconcile outstanding and past due balances by using formulas and excel to identify variances 

Vendor Follow Up Responsibilities:

• Respond to vendor and internal inquires effectively and timely 

• Follow up and resolve any issues/discrepancy with vendors

• Follow up on any lag invoice with vendors

• Alert the AP manager and team to any potential issues 

• Ensure revised invoice and credit are timely communicated to AP team to re-process

Others Administrative functions, but not limited to the followings:

• Manage AP and Patient Charge Email inbox by assigning invoices by vendors 

• Process weekly remittance after weekly check run

• Follow up on stale dated checks and vendor credit balances 

• Monitor and resolve ACH returns 

• Assist with 1099 Preparation 

• Assist with special projects as assigned (i.e. bank migration and fee schedule updates)

Skills / Competencies: 

• Ability to manage confidential information and maintain its integrity 

• Excellent computer skills – deep experience with Excel and cloud-based payroll platforms and ERPs 

• The proven ability to work in a collaborative team environment with tight deadlines and a flexibility to occasionally work an irregular schedule, as needed 

• Work attributes and traits: 

• Organized & strategic approach to problem solving 

• Positive attitude with a growth mindset 

• Intellectually curious -- agile learner who embraces change and always looks for a better way to accomplish tasks 

• Open minded -- pursues the best answer at all times

• Self-motivated 

• Decisive 

• Organized and detail oriented

• Attention to Details

• Process-oriented 

• Thorough 

Experience/Qualifications:

• Bachelor’s degree preferred, or equivalent job experience 

• Three to five years related business operation, preferably AP experience, accounting experience

• Knowledge of accounts payable concepts and procedures 

• Strong interpersonal skill with ability to coordinate and communicate with individuals at all levels

• Self-starter, strong details orientation with highly organized work habits 

• Proficiency with Microsoft Excel

• Strong attention to detail and solid analytical skills

• Ability to work in a fast-paced environment, with the ability to multitask and meet deadlines. 

• Must be a team oriented, problem solver 

• Ability to review own work for quality and completeness 

• Ability to collaborate with internal and external teams 

Consistent with Medically Home’s values of serving our patients, customers and team members, Medically Home has implemented a vaccine policy consistent with those commitments. Therefore, all MH team members are required to be vaccinated against COVID-19 as well as seasonal influenza. 

At Medically Home, we are committed to creating a diverse and inclusive environment. If you are excited about this role or about our company’s mission but you aren’t sure if your past experience ticks all the boxes in this job description - apply anyway. You might just be the right candidate for this or other opportunities in our organization.

Medically Home is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment. Medically Home does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable federal and/or state law.