Accounts Payable Associate

Who are we?   

Founded in the heart of Kendall Square in 2013, LabCentral is a network of shared laboratory spaces and scientific communities that serve as a launchpad for high-potential life-sciences and biotech start-ups. We deliver first-class facility and operational support, skilled laboratory personnel, and an expansive events program designed to add value to the community and promote connectivity‒ as well as the other critical services and support that early-stage companies need to begin start-up operations.   

What is this role?  

Are you a master of numbers with a knack for organization? Do you love the idea of keeping everything in perfect balance while making sure no invoice goes unturned? If so, we want you to join our team as an Accounts Payable Wizard!

 LabCentral is seeking an Accounts Payable Associate to join our team. Reporting directly to the Accounting Manager, this role focuses on managing and streamlining accounts payable processes while delivering exceptional customer service. Strong organizational skills, attention to detail, and the ability to multitask are essential for success in this position. You’ll be a strong fit if you have 1-2 years of experience in accounts payable or similar roles and are eager to learn and grow. Whether you’ve juggled numbers or managed admin tasks like a pro—we want to hear from you!

 What Will I do?   

Responsibilities: 

• Process large volumes of invoices using our automated procurement system 
• Review and respond to incoming email inquiries daily 
• Collaborate with the Procurement Team on Accounts Payable issues 
• Resolve payment discrepancies and keep all parties informed of solutions 
• Liase between the books and our teams, ensuring prompt feedback and action 
• Educate staff and implement administrative policies and procedures 
• Set up vendor accounts and provide credit references for our alumni companies 
• Contribute to the organization’s ability to scale its current business model by automating processes to become more efficient 
• Other duties as needed to help support the team 

 What do I bring?  

Desired qualifications:    

• 1-2 years' experience in an accounts payable, administrative or similar role 
• Experience providing customer service over email and phone 
• Experience with NetSuite & MineralTree is a plus 
• Ability to work onsite at our location in Cambridge, MA 
• Strong time management, organization, and decision-making skills 
• Find satisfaction in creating order and crossing tasks off a list 
• Strong attention to detail 
• Ability to forge strong professional relationships with vendors to expedite resolutions 
• Thrive as a part of a team while being capable of and enjoy working independently  

What your first six months will look like:  

• Learn our systems and provide feedback about how to do things better  
• Complete needed training on record keeping and invoicing 
• Cross-train with our Procurement, IT, Lab, Operations, and Facilities departments on the answers to top resident questions 
• Continue to build your skills and set goals for personal and professional growth 

Work environment :   

• Fully onsite during regular business hours  
• Ability to sit for long periods, ability to move around an office environment, and ability to communicate information and ideas so others will understand   
• Ability to lift and carry a minimum of 25 pounds  

What do we offer?   

Benefits:  

• Fully Covered Medical and Dental Premiums: We have you and your dependents covered, including deductible costs.   
• Long and Short-Term Disability & Life Insurance: Life can be unexpected; we’ve got your back.  
• Flexible Vacation: Enjoy the flexibility to take the time you need.   
• Three Months Fully Paid Parental Leave: We’ll help support you during life's important moments.  
• 401K Match Up to 6% with Immediate Vestment: Know your future is secure with our 401K match.  
• Transportation Reimbursements: We'll cover commuting costs for a parking pass, MBTA, or bike maintenance so you can get to work hassle-free.  
• Health & Wellness: Relax and enjoy reimbursements for fitness, yoga, massage therapy, and other holistic health practices.  
• Technology Stipend: To ensure you stay connected, we offer a monthly cell phone stipend as well as yearly reimbursements for cell phone repairs.  
• Professional Growth: We offer a stipend for continuing education and training to invest in your career growth, and we help ease the burden of student loans by providing reimbursement.  
• Fantastic Work Environment: Be inspired by colleagues and residents, and work in vibrant spaces that are stocked with a variety of snacks. Plus, we offer in-house programming on thought-provoking and diverse topics!  

Compensation  

Our compensation philosophy is intentional and researched to align with average market salaries; comprehensive, generous benefits to support overall well-being; and parity with our existing and future team members. Below details the value of what our compensation package may look like, but specific details pertaining to an individual will vary.   

Salary range: $52-56k along with the potential to earn a bonus of 6% based on company performance.   

Approximate monetary value of benefits (based off an individual – dependents increase value): $22,000. 

Equal Opportunity Employer   

LabCentral is committed to building teams that reflect the fabric of the city around us. We welcome all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status, disability, Veteran status, or any other legally protected status. Any other human expressions and experiences not mentioned here are equally welcome. If you require an accommodation, please let us know. We are proud to be an equal opportunity employer.