Accounts Payable Associate (fluent German)

Introduction
Introduction :
The Finance & Admin Business Analyst is essential to the ongoing profitable operations for one of the most globally recognized and respected companies in the world. By overseeing our financial activities you will enable IBM to continue to bring to market ground-breaking innovations such as Artificial Intelligence Cognitive Solutions Cloud Infrastructure and Blockchain technologies to name a few.

Your Role and Responsibilities
• Process invoices into Accounts Payable System.
• Ensure quality and accurate work at all times in line with service levels agreed with the client.
• Achieve the required productivity on constant basis.
• Minimize error rate to comply with quality targets.
• Ensure good team work at all times.
• Understand the specifics of the tasks and countries.
• Follow provided procedures documentation instructions and Audit & Business Controls guidelines from both client and IBM
• Respond to requests/questions from the client and IBM.
• Raise any issues / problems with the team leader or manager.
• Assist in training of new staff
• Assist in improvement projects as required.
• Handle the Return-To-Vendor letters and archive them in the predefined way.
• Help in root cause analyses if required
• Special Process handling as Urgent payments Down payments Block management. Debit Balance
• Based on predefined reports/audit criteria assure the data accuracy of the registered invoices
• Fulfil the relevant requests according to the expectations in a timely and correct manner.
• Record discovered errors for measurement and quality improvement purposes.
• Have an up to date knowledge about invoicing requirements.
• Follow the business processes as described in procedures and other instructions and keep the audit trial
• Perform all activities within the target turnaround times
• Special handling e.g. Insolvency Late Payment Interest invoice processing etc
• Ensure all invoices and expense statements are posted and paid in line with procedures and authorization policy in place and within deadline.
• Actively participates in the resolution of vendors and business’ queries.
• Ensure that related controls are completed with adherence to the policy and other guidelines in place.
• Ensure that period end activities are performed as per schedule set by the client.
• Ensure that reports / analyses required by the client are compiled within deadlines and with respective attention to quality.
• Compose all kind of payment reports (self-billing activity weekly payments unpaid invoices etc)

Required Technical and Professional Expertise
• Fluency in English
• Fluency in German
• Very good communication skills
• Sufficient language skills in supported country’s language to understand and communicate
• Basic knowledge of accounting
• Reliable precise efficient well organized
• Flexible in work schedules
• Motivated (need to get the work completed successfully and accurately each day)
• Capable of achieving the goals under pressure
• Good computers skills
• Good at teamwork
• Good analytical skill
• Takes initiative

Preferred Technical and Professional Expertise
N/A