Accounts Payable & PCARD Specialist

Compensation:
$18.21-$21.86
Compensation Type:
Hourly
Employment Type:
Regular
Grade:
NE07
Position Summary
The Accounts Payable/PCard Specialist performs various accounting duties, which includes ensuring accurate and timely processing of obligations and expenditures. The successful candidate will prepare and processes accounts payable and ensure timely payments while providing high quality customer service to college faculty, staff, students and vendors.
Duties & Responsibilities

• Automated document review requiring an emphasis on analysis to increase the efficiency and effectiveness of Disbursement Processing service levels.
• Accurately manages a portfolio of vendors using computer-based systems, including vendor invoices (direct pays and regular POs), employee and student reimbursements, corporate card and p-card transactions, and maintenance of vendor records. Works with the provider bank data management system to ensure that relevant vendor data is consistent between systems.
• Reviews and processes invoices, credit memos, expenses reports, financial obligation forms for appropriate approvals, accounting codes, vendor information, and appropriate documentation.
• Processes various types of payments including A/P checks, ACH, and credit card and student refunds.
• Requests tax documents (W9s or W8-BENs) when appropriate.
• Ensures compliance with policies and procedures, proper coding, timeliness of payments, and proper approvals.
• Assists in the month-end, fiscal year-end close and audit process.
• Manages workflow including incoming and outgoing mail and email.
• Runs reports including but not limited to Bank up loads, balance reports and PCard upload.
• Researches and responds to all accounts payable inquiries and correspondence in a prompt and courteous manner.
• Assists in the management of the PCard programs including audit of monthly statement submissions. Conducts regular audits of PCard transactions initiated by end users to determine level of departmental adherence to established CNM policy and procedural requirements.
• Researches PCard transactional violations to determine nature of infraction and possible mitigating circumstances; notes and reports violations and follows up with cardholders as appropriate.
• Processes fraudulent or disputed transactions to credit card accounts not limited to MasterCard and Visa.
• Assist in annual 1099 and 1042 reporting.
• Performs other related duties as assigned.

Minimum Qualifications:

• Associates degree in a related field and two (2) years of office experience related to processing financial transactions, entering and verifying data, and providing customer service.

Preferences:

• Analytical Skills: Strong analytical and problem-solving abilities, with a demonstrated capacity to interpret and analyze financial data effectively.
• Attention to Detail: A high level of accuracy and meticulous attention to detail in all aspects of work, ensuring compliance and precision in financial processing.
• Communication Skills: Excellent verbal and written communication skills, with the ability to engage professionally and effectively with vendors, staff, and management.

Best Consideration Date: 01/03/2025

Department: Business Office

EEO STATEMENT:

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.