Accounts Payable Specialist

About At-Bay: 

At-Bay is the world’s first InsurSec provider designed from the ground up to help businesses tackle cyber risk head on. By combining industry-leading insurance with world-class cybersecurity technology, At-Bay offers end-to-end prevention and protection for the digital age. With 98% of cyber insurance claims in the past five years coming from small and mid-size businesses with revenue under $2B, providing an integrated solution to help manage risk is more critical than ever.

At-Bay helps its 35,000+ customers close their security technology and skills gap — all through their cyber insurance policy — making them 5X less likely to be hit with a ransomware attack. As a full-stack insurance company, At-Bay offers multiple lines of specialty insurance, including Cyber, Tech E&O, and Miscellaneous Professional Liability (MPL) policies.

Why you should join the Finance team:

At-Bay’s Finance team is responsible for the complete and accurate financial reporting for a fast-paced and growing company. You’ll be joining a team of accomplished professionals who love to learn and share knowledge. It’s a team that focuses more on building processes from the ground up and tackling bottlenecks through process improvement, rather than building a culture of overtime and burnout. 

Our ideal candidate has a strong background in the accounts payable function and knows how to apply it to a growing startup. You must also enjoy building processes and teams that go on to do amazing work! You’ll be surrounded by a team that loves what they do and recognizes the enormous responsibility that they have – to establish the financial infrastructure that helps us scale!

In this environment, collaboration and continuous improvement are key. You will report to the VP, Controller, and work closely with our Accounting team and cross-functional partners to contribute significantly to our mission of maintaining accurate and transparent financial practices. 

Role overview:

As the Accounts Payable Specialist, you will have the opportunity to make an immediate impact on our team by being responsible for the end-to-end accounts payable process and working with management to streamline current processes and recommend necessary improvements.

Responsibilities:

• Own the full cycle accounts payable process, including vendor onboarding, invoice coding and approval, contract review and matching, and payment processing.
• Own the vendor management process, including onboarding, collecting W-9 and banking information, setting up new vendors in payment systems, distribution of year-end Forms 1099 and other reporting, as necessary.
• Develop and maintain ongoing relationships with and provide high quality customer service to internal and external stakeholders to ensure accurate and timely invoice and payment processing that complies with company policies and procedures.
• Responsible for the expense management process, ensuring the timely and accurate processing of employee expense reimbursements, bank transactions, and corporate card transactions in accordance with company policies.  
• Assist with the development and documentation of standard operating procedures and internal controls; support process improvement efforts.
• Prepare account reconciliations and generate ad hoc reports to assist in the analysis of accounts payable. 
• Support ad hoc projects, as needed.

In this role we value:

• 5+ years of experience in an accounts payable function
• Proficiency in Microsoft Office Suite (Excel) and Google Suite
• Ability to work collaboratively in a fast-paced and time-sensitive environment
• Excellent written and verbal communication skills
• Strong attention to detail and a process improvement mindset
• Experience with NetSuite, Airbase, and Coupa preferred

3-Month Goals:

• You’ll understand our business and have established relationships across our departments.
• You’ll fully understand and own our accounts payable process. 
• You’ll identify areas of improvement in our AP process and systems. You’ll empower and equip your team/manager to drive change.
• You’ll prepare and review internal management reports, including working with key internal stakeholders on variance analysis.

6-Month Goals:

• You’ve established yourself as a coach to your team and they look to you for guidance. 
• You’ll continuously identify process improvements that increase efficiency and establish a stronger internal controls environment.
• You’ve established documented SOPs and add to them as processes and systems change/improve.