Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for supporting Accounts Payable activities of the company and employee expense reimbursements. In addition, this position, will be responsible for the timely and accurate accounting, managing, and reporting of cash balances and movements in our various accounts. The Accounts Payable Specialist will act as administrative backup to the Treasury team, assisting with file maintenance and organization, compiling paperwork, and monitoring the various inboxes.

Organization

The Accounts Payable Specialist reports directly to the Supervisor, Treasury Administration and has contact with various departments/areas, Third Party Administrators, external vendors and Bankers.

Duties and Responsibilities

• Processes cash disbursement requests, prioritizes, stages the item for payment, and records the cash impact for analysis.
• Supports processing of the weekly Accounts Payable cycle, including ensuring the smooth transition of vouchers from Coupa into Oracle and processing disbursements.
• Engages knowledgeably and confidently with customers to satisfy requests in a timely manner within the confines of good judgement and the internal control environment.
• Administers the employee expense and reimbursement program.
• Assists staff in managing the Company's daily cash position in a timely and accurate manner by staging and prioritizing the daily work needed to develop the daily cash position for Custody and Operating accounts, ensuring settlement of the day's transactions, reconciling daily variances with intraday reporting, and escalating issues to management as appropriate.
• Act as primary support and backup for the Treasury Analysts, maintains organization for the department
• Support bank paperwork administration and prepares correspondence as directed.
• Proactively plans for contingencies and identifies and proposes process improvements.
• Supports company-wide internal control objectives for Treasury by identifying key risks, adhering to controls, documenting controls for compliance and testing, assisting in the preparation of control self-assessments, and remediating any control gaps.
• Escalates issues to management for resolution when necessary.
• Perform special projects as assigned

Experience and Education Requirements

• Associates degree in accounting or finance required or equivalent experience.
• 1 plus years of accounts payable and administrative support experience
• Proficiency with Outlook, Word, Excel and Adobe required
• Experience with payment systems, experience with Concur or Coupa

Preferred Experience

• Experience with automated banking and cash management systems, preferably FIS Integrity.
• Experience with ERP software, preferably Oracle
• Insurance, Banking, or Financial Services experience

Skills and Abilities

• Highly motivated, self-starter & team player with a high energy level & willingness to aggressively take on responsibility.
• Working computer knowledge including working knowledge of financial based accounting packages, spreadsheets and word processing software.
• Able to work and effectively communicate with all levels of management, including executive management.
• Strong communicator with sufficient verbal and writing skills. Recognizes the importance of communication serving as evidence in the audit trail.  Comfortable gaining management's attention to communicate immediate concerns.
• Strong administrative skills, high level of accuracy, and the highest attention to detail.
• Highest level of integrity and commitment to achieving goals.
• Support effective partnerships with key groups and individuals and have good consultation and change management skills.
• Able to produce in a fast-paced environment while effectively addressing multiple projects and responsibilities.