Accounts Payable Specialist and Analyst

Job Summary ApriaDirect and ApriaHome are two ecommerce entity divisions of Apria Healthcare; a leading provider of home medical equipment and services. ApriaDirect (focuses on selling medical supplies—such as CPAP devices, mask/mask parts and supplies); and ApriaHome (product mix includes home-health items, oxygen therapy products, wound care, mobility aids, etc) directly to consumers online, without involving insurance. We are seeking a detail-oriented and analytical professional to join our team. This combined role involves contributing to data-driven decision-making processes and coordinating with the Accounts Payable and Accounting teams, as well as product vendors to ensure payments are made timely and correctly. Accounts Payable Responsibilities • Liaise with suppliers to request and follow up on outstanding invoices related to purchase orders. • Perform 3-way match of supplier invoices against purchase orders and stock receipts in the ERP or inventory management system, and check for pricing, quantity received, and invoice totals. • Work closely with the Purchasing and Receiving teams to resolve discrepancies between invoices, POs, and goods received. • Route invoices for approval through the appropriate workflow processes and ensure timely entry and completion of invoicing into accounting system(s) in alignment with company chart of accounts and cost centers. • Monitor invoice aging to ensure payments are made on time and in accordance with vendor term • Maintain organized documentation of all AP transactions, approvals, and communications with vendors. • Review and track returned orders and late-discount reporting for credit memos within Cin7 inventory system and QuickBooks (QBO) Balance Sheet detail. • Ensure timely approvals and payments of all vendors based on established net-terms. • Review all inventory POs to ensure a 3-way match (PO x Received Count x Invoice). • Control reporting for open sales orders, cancelled orders, and correct handling of POs with received not invoiced product(s). • Reconcile purchasing-card (P-card) receipt verifications and activity through Workday invoicing. • Provide support with month-end close duties Analyst Responsibilities: • Utilize data analytic tools (Microsoft Excel, Domo Analytics, Cin7 Omni, Google Analytics) to extract and analyze data from e-commerce platforms (Shopify Shop, Magento) for Apria Direct and Lofta. • Create comprehensive reports with relevant KPI metrics to assess online sales performance, analyze purchasing trends, and support revenue forecasting. • Interpret complex data sets and trends to provide actionable insights for marketing and sales strategies. • Develop and maintain regular KPI reporting, ensuring accuracy and timeliness. • Respond to data-related queries promptly and generate ad-hoc reports to support decision-making across various business functions. • Control reporting to maintain operational hygiene. • Collaborate with cross-functional teams to identify opportunities for optimization and improvement based on data-driven insights. Requirements • Proven background experience in accounts payable and data analytics in an e-commerce or retail environment. • Proven background experience in inventory control, purchasing, and accounts payable management. • Familiarity and knowledge with basic accounting practices and managing GL detail for accounts payable aging reporting • Exceptional proficiency in Microsoft Excel and aptitude to learn other data analytic tools (Domo Analytics, Cin7 Omni, Google Analytics) is required. • Strong understanding of e-commerce and marketing terminology, metrics, and key performance indicators. • Analytical problem-solving skills with a keen attention to detail. • Ability to draw conclusions from data analysis and effectively communicate/present insights. • Familiarity with the durable medical equipment (DME) industry is preferred but not required. Job Type: Full-time Pay: $20.00 - $22.00 per hour Expected hours: 40 per week Benefits: • 401(k) • 401(k) matching • Dental insurance • Disability insurance • Employee discount • Health insurance • Health savings account • Life insurance • Paid sick time • Paid time off • Vision insurance • Work from home Work Location: Hybrid remote in San Diego, CA 92121