Accounts Payable Specialist, One Earth Future

Organization Summary:

For more than a decade, One Earth Future Foundation (OEF) has worked as an incubator of innovative peacebuilding programs. We design, test and partner to scale programs that work hand-in-hand with communities and a network of collaborators to eliminate the root causes of war and armed conflict. With headquarters in Colorado and offices in Colombia, Somalia, Vienna and Washington, DC, OEF is a mission-focused not-for-profit organization that is deeply committed to our goals for social impact, and which operates like a private sector organization with an emphasis on efficiency, growth and making measurable impacts within the conflict contexts in which it works.

Primary Role:

The Accounts Payable Specialist position is an opportunity to be part of a tight-knit team with a customer service mindset providing support to a fast paced and dynamic nonprofit focused on international peacebuilding. The Accounts Payable Specialist will be responsible for a variety of accounting and administrative tasks involved with a growing non-profit organization. 

Reports to:

Assistant Controller

Job Type:

Full time, Non-exempt, Hourly

Compensation:

The Hiring range for this position is:  $23.08-25.24 per hour.

This position is benefits eligible. Offered benefits include Medical, Vision, Dental, Life Insurance, Short and Long Term Disability, and a 401k with employer match.

  Location :

This position is located at the One Earth Future Foundation central office in Broomfield, CO. The central office is operating from a hybrid model currently, with two days in office and three days working from home. 

Primary Responsibilities:

Provide financial and administrative support to OEF’s finance team, including, but not limited to:

• Complete full cycle accounts payable process including invoice review, data entry, payment and follow up.
• Ensure accuracy and completeness of supporting documentation, as well as help to ensure compliance and consistency with stated policies and procedures.
• Support the invoice process through formatting documents and circulating invoices for signature as needed.
• Monitor the accounting email box and respond to and/or re-route emails as required.
• Ensure timely payment of all OEF’s payees, working closely with program staff and vendors to develop most efficient and cost-effective means of payment.
• Train and support program staff in correctly using OEF’s financial tools, processes, and policies to ensure compliance and efficiency.
• Support the credit card management and reconciliation process.  Review transactions for appropriate coding, documentation, approval, and compliance with stated policies.
• Ensure that accounts payable vendor files are accurate and kept up to date, including complete W-9/W-8 and ACH documentation for new vendors.
• Complete bank deposits, as needed.
• Assistance with balance sheet reconciliations, if assigned.
• Provide administrative support for the finance team, such as scheduling meetings and taking notes as needed. 
• Assists in month-end and year-end closing process ensuring transactions are completed on time and in accordance with GAAP and internal policies and procedures.
• Fulfill audit requests as needed.
• Other duties as assigned by the Global Finance Controller and/or Assistant Controller.

Required Education, Knowledge, Skills and Competences:

• Bachelor's Degree in Accounting, Finance or related field or equivalent years of experience (degree in progress is acceptable).
• 1-3 years of accounts payable and accounting experience.
• Strong analytical ability; accuracy with numbers; and extreme attention to detail.
• Excellent computer skills using Microsoft Suite (including Excel), Google Suite, and various website and software platforms. 
• Experience with basic accounting software.
• Quick learner, willing to accept challenges and feedback and brainstorm solutions for improvement.
• Strong oral and written English communication skills. 
• Communication skills must be effective and courteous, requiring high integrity when dealing with restricted and/or highly confidential information. Communication methods must be efficient, including ability to communicate by phone, e-mail and instant message.
• Ability to establish effective working relationships with employees at all levels of the organization.
• Ability to work diplomatically with others to discuss and resolve transactional issues as well as discussion of policies and workflow.
• Ability to learn and work independently in an unstructured environment and as a team player, as well as in a collegial manner. 
• Commitment to OEF’s vision, principles, and values (www.oneearthfuture.org)

Preferred Qualifications:

•  Experience with Great Plains Accounting Software preferred 
•  Experience working for a non-profit.

•       Experience working in a culturally diverse global environment.
•       Fluency in a second language is preferred, extra preference for Somali, Spanish, or German fluency.  

Physical Work Demands:

•       Able to sit at a computer for extended periods of time.
•       Able to bend at the waist and reach on a daily basis.
•       Able to lift and move up to 25 lbs regularly.

At One Earth Future (OEF), we celebrate diversity and welcome its benefits and are proud to be an equal opportunity workplace.  We are committed to equal employment opportunity regardless of race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, citizenship, marital status, disability or veteran status. If you have a disability or special need that requires accommodation, please let us know.