Accounts Receivable Coordinator II

Come Be Part of a Mission that Matters!

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Cash Applications

• Research unmatched EFTs and Wires as necessary
• Process Lockbox for large databases in accounting system
• Work with Coordinator on entering EFT and Wire cash applications into the accounting system.
• Enter all cash receipts batches processed in the accounting system onto the Cash Receipts Log (Cashbook)
• Research and resolve all unapplied cash in a timely manner (on customer accounts or in the customer deposits account)

Credit Card Transactions

• Run daily Max Q process for credit cards
• Pull merchant statements from their website and enter into accounting system
• Process credit card transactions (charges and refunds) for customers
• Add new credit card information to a customer account as necessary, including obtaining and using tokens from 3rd party merchant services

Debit and Credit Memos

• Prepare DM and CMs (GLTs, DED, MCD, CCR, Fees, CC Chargebacks, CUR, Interco, MID and CYL transactions)
• Work with customer service to correct invoicing errors in a timely manner, and prepare related DM/CMs as necessary
• Work with customer service and sales to obtain approvals and related CMs for deductions taken, then ensure they are applied to deduction DMs appropriately and in a timely manner
• Monitor CMs generated by Customer Service to ensure they are correctly issued, and appropriately applied, or sent to customers based on customer’s payment status.

Balancing/Reconciliations

• Prepare reconciliation of cash account to bank statement, accounting system, Control Sheets and Cash Receipts Log (Cashbook)
• Balance of general ledger to the subledger, default (zero) accounts and cash controls no less than weekly

Month-end close

• Run sales journals as needed in support of month-end
• Update monthly control sheets for currency fluctuation (unrealized gains/losses)
• Run AR reports in accounting systems
• Complete final balancing for month-end

Miscellaneous

• Assist the sales staff and management with account information as requested.
• Research and resolve payment issues with customers
• Prepare and analyze customer account data utilizing all available systems and tools (Acctg system, FIDO, CRM, etc)
• Backup Coordinator 1 position when needed.

Education and/or Experience: High School diploma with 3-5 years related accounting experience, preferably with emphasis on accounts receivable and collections.

WHO IS NEOGEN:

From farm to fork, we offer solutions to enhance the quality, quantity and safety of the global food supply. Our food safety diagnostics are used within farming operations to the production facilities of most of the world’s best-known food companies. Neogen’s solutions are critical to the health and well-being of our customers’ operations – and in turn their consumers. What we do matters!

Neogen’s culture combines stability with a deep believe in providing professional and personal growth. Our Pillars of Trust – the principles which guide our everyday decision—making, include Openness, Honesty, Credibility, Respect, and Service. It’s the belief in these characteristics that provide a consistent, happy and healthy work environment for our employees.