ACDS Project Manager

Job Duties

• Communicate with employers to set up kickoff meeting once hand off has been received from Client Development
• Add notes and meeting notes to internal CRM (Hubspot)
• Send out welcome email with important program documents and paperwork to be signed by employer
• Create agendas for each kickoff meeting and for subsequent meetings
• Appendix A Creation
• Work with the employer, Client development, and Training to ensure job description matches the occupation 
• Work with DOL to pull and update the correct Appendix A for each occupation
• Send copy of Appendix A to State when requested for ITA Grant Reimbursement
• Apprentice Onboarding & Registration
• Send out onboarding emails to welcome apprentices to the program
• Send out DocuSigns with onboarding paperwork to be filled out by apprentices
• Track documents and checking paperwork for accuracy
• Register apprentice into the DOL’s RAPIDS system: Ensure that all DOL, apprentice, and employer files are maintained for compliance; Update spreadsheets for cohort, onboarding employers and scheduled cohort starts and stops
• Create ITA and Invoices for state grant fund reimbursement
• Employer Onboarding
• Status checks with trainer, apprentice, mentor, and employer (some of this will behanded over to the training department for training and mentor status checks)
• Certificate ceremony coordination at the end of training
• Set up the ceremony date, email the agenda, update Powerpoint with all trainer, employer and apprentice information
• Create print and mail Certificates of Completion
• Generate Tax documentation for all Employers who have active apprentices in the last year and provide to Employers

Operations Duties:

• Maintain and reconcile apprentice accounting budget
• As checks come in, account for them on spreadsheet and update balance owed by employers and state grants
• Invoicing for various receivables (e.g. - Employer invoices for training, grant invoices for reimbursement)
• Monitor Admin email account, forward or answer emails

Requirements

• Intermediate MS Excel skills (pivot tables, formulas etc)
• Must be based in Arkansas with large preference to Central Arkansas
• Eligible to work in the US without sponsorship
• Ability to work 40 hours M-F during standard business hours

What's a successful candidate look like?

• Has a passion for non-profits, training, workforce development and helping others
• Intermediate MS Excel for reporting
• Strong communication skills to lead meetings with internal and external stakeholders
• Super detailed note taker to document action items and follow-up with attendees