Admin Assistant 5

Company Description

Renesas is one of the top global semiconductor companies in the world. We strive to develop a safer, healthier, greener, and smarter world, and our goal is to make every endpoint intelligent by offering product solutions in the automotive, industrial, infrastructure and IoT markets. Our robust product portfolio includes world leading MCUs, SoCs, analog and power products, plus Winning Combination solutions that curate these complementary products. We are a key supplier to the world’s leading manufacturers of electronics you rely on every day; you may not see our products, but they are all around you.

Renesas employs roughly 21,000 people in more than 30 countries worldwide. As a global team, our employees actively embody the Renesas Culture, our guiding principles based on five key elements: Transparent, Agile, Global, Innovative, and Entrepreneurial. Renesas believes in, and has a commitment to, diversity and inclusion, with initiatives and a leadership team dedicated to its resources and values. At Renesas, we want to build a sustainable future where technology helps make our lives easier. Join us and build your future by being part of what’s next in electronics and the world.

Job Description

• Scheduling, tracking, and organizing daily activities of Business Unit (BU) and division level VPs.
• Manage executive calendars using MS Outlook.
• Make travel arrangements using Concur (in accordance with T&E policy), including passport and/or visa applications.
• Process expense reports using Concur.
• Plan/organize activities/meetings and other division level events.
• Ability to administer/produce MS Teams Town Hall Meetings and Place food and catering orders for events.
• Assist with compiling data/preparing reports when requested.
• Process purchase requisition in GPR platform (SAP).
• Process Ringi requests.
• Submission and/or tracking of ONIT requests (legal platform).
• Reconcile and submit monthly PCard expenses.
• Submit invoices for processing and track payment status.
• Update BU and/or Division level SharePoint site.
• Schedule candidate interviews, if necessary and arrange candidate travel if needed.
• New hire set up/onboarding (ensure office/cubicle space is ready (whether shared or dedicated space), work with IT regarding laptop delivery and ensure employee gains access to Renesas network.)
• Partner with HR and Trade Compliance/Legal when onboarding contractors, including completing necessary documentation.
• Provide administrative guidance to employees in division/department.
• Help employee get set up in Concur to book their own travel arrangements, show employee how to process an expense report,
• Order and maintain office supplies for local employees in BU.
• Perform other administrative tasks as assigned.

Qualifications

• High School diploma or equivalent required plus a minimum of 6+ years of administrative experience. 
• Computer literate in Microsoft Office Suite. Familiarity working with SharePoint and MS Teams a plus.
• Provide support with PowerPoint presentations, Excel spreadsheets, Word documents as requested.
• Able to adapt to various computer software.
• Good writing, analytical, problem-solving skills, and communication skills.
• Ability to work independently with little or no supervision.
• Excellent interpersonal skills, ability to interact with all levels within the organization in a fast-paced environment.
•  Coordinating the input of others in these circumstances, sometimes under tight deadlines and pressure.
• Remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality.
• Ability to multi-task and manage multiple calendars, teams and requests.
• Excellent negotiating, and networking skills
• Self-motivated person who enjoys challenges
• Must have excellent organization skills, with good accuracy & attention to detail.
• Leadership skills and the ability to work well as part of a team.
• Ability to work under pressure and meet tough deadlines.
• Prepared to be hands-on & must be practical.
• Good customer service skills, be proactive, and have a one-step ahead work ethic, attitude and approach.

Nice to Have:

• Project Management Skills 

Additional Information

The expected annual pay range for this position is $93,000 - $116,000. This position is also eligible for bonus opportunities. Please note that final offer amount will be dependent on geographic location, applicable experience, and skillset of the candidate.

Renesas Electronics Corporation empowers a safer, smarter and more sustainable future where technology helps make our lives easier. The leading global provider of microcontrollers, Renesas combines our expertise in embedded processing, analog, power and connectivity to deliver complete semiconductor solutions. These Winning Combinations accelerate time to market for automotive, industrial, infrastructure and IoT applications, enabling billions of connected, intelligent devices that enhance the way people work and live. Learn more at renesas.com.
Renesas’ mission, To Make Our Lives Easier, is underpinned by our company culture, TAGIE. TAGIE stands for Transparent, Agile, Global, Innovative and Entrepreneurial. Our goal is to embed this unique culture in everything we do to succeed as a company and create trust with our diverse colleagues, customers and stakeholders.
Renesas Electronics is an equal opportunity and affirmative action employer, committed to celebrating diversity and fostering a work environment free of discrimination on the basis of sex, race, religion, national origin, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other basis protected by federal, state or local law.