Admin Assistant (ACF0002)

hammerjack is an innovative Australian company that specialises in offering top-tier skilled professionals in various fields, including but not limited to Administration, Finance and Accounting, IT Programming, Engineering, Sales and Marketing, and many others.

Whether you prefer a hybrid or work-from-home setup or the full office experience, hammerjack provides all employees with the opportunity to enjoy the benefits of an eco-friendly workplace, a playroom, free meals, and unlimited access to a built-in bar stocked with drinks and snacks.

It's a place where professionals are inspired to advance and innovate, adapting to the "new normal" of today's world.

What’s in it for you?

• Competitive Salary
• Full-time work on site
• Retention Bonus (Up to Php 100,000)
• Health Coverage for you and one of your qualified dependents on Day 1
• Day shift (AU Time zone) + Fixed Weekends Off
• Paid Time Offs - can be converted into cash
• Government Mandated Benefits – 13th-month pay.
• Group Life Insurance

Additional Perks and Benefits:

• Equipment Provided
• Free Access to Bar (Unli Premium Coffee, Soda, Tea, and Booze)
• Free Meal every Wednesday
• Monthly Employee Engagement activities
• Wellness Programs
• Townhall Events
• Christmas Events, Year-end Parties
• Outings
• Team Building
• Acoustic Jamming Sessions

DUTIES AND RESPONSIBILITIES

• Prepare and Arrange Internal Filing System (Creating Folders/Client Docs).
• Filing of Documents (Paperless) into the Database.
• Updating and Maintaining client details.
• Prepare client letter templates.
• Send out completed documents (Adobe Sign).
• Assist in the preparation of Insurance Quotations using online systems.
• Manage CRM system.
• Take messages on client’s email inquiries and direct them to the correct staff.
• Management of other general email inquiries and inboxes.
• Other ad hoc admin tasks.
  

QUALIFICATIONS

• Have finished tertiary education (ideally in finance, but not required).
• Detail oriented.
• Background in an administration role for no less than 2 years.
• General insurance experience is beneficial.
• Strong organisational, project management, and problem-solving skills with implacable multitasking abilities.
• English fluency with excellent written & verbal communication.
• Proficient in Google Suite (Drive, Docs, Sheets) & MS Office applications.
  
• Ability to follow processes and work independently.
• Proven ability to absorb new business terminology and processes.
• Mandarin language proficiency is a great advantage, but not required.