Admin Program Coord II -CVMS Admin

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Admin Program Coord II -CVMS Admin

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

LRI Cardiovascular and Metabolic Sciences-Research Innov and Educ

Job Code

T24036

Shift

Days

Schedule

8:00am-4:30am

Job Summary

Join the Cleveland Clinic team, where you will work alongside passionate caregivers and provide patient-first healthcare. Cleveland Clinic is recognized as the No. 4 hospital in the nation, according to the U.S. and World News Report. At Cleveland Clinic, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

As a caregiver in the Admin Program Coordinator position, you will work with the administrative director to assist with providing world-class care. With this position, you will function as a liaison and as a administrative, technical, or operational resource to help improve opportunities and create an efficient workplace. A caregiver in this position will have two days to be remotely at home and three days you will be in the office.

Your primary duties will include:

- Leading orientations, managing activities, and ensuring standards are maintained.

- Assisting with scheduling, preparation, and communication with meetings.

- Communicating project statuses and the goals needed to achieve results.

The Ideal future caregiver is someone who:

-Has High-level management and leadership skills.

-Can schedule and manage tasks effectively.

-Is experience with conflict resolution and problem-solving.

-Has written and verbal communication skills.

-Has teamwork and motivational skills.

-Has organizational and multitasking skills.

This is a rewarding opportunity that offers growth-oriented projects, mentorship, support, and resources. You will experience great exposure to both the institute and department leadership and have numerous opportunities for career growth in different administrative and project/program management

Cleveland Clinic provides what matters most: career growth, delivering world-class care to our patients, continuous learning, exceptional benefits and working for an organization that offers many long-term career paths. Join us and experience a culture where opportunities to advance and the support to get there go hand in hand.

Job Details

Responsibilities:

• Leads orientation and records management activities and ensures standards are maintained.
• Develops and updates interdepartmental education programs.
• Assists with scheduling, coordination, preparation and communication of meetings.
• Facilitates and attends meetings and records key outcomes.
• Identifies key milestones and deadlines.
• Communicates project status and requirements to achieve results.
• Researches, analyzes and organizes information for presentations.
• Assists department leadership with large or complex projects.
• Initiates or leads less complex projects.
• Other duties as assigned.

Education:

• Associate's degree.
• Bachelor's degree in Business Administration, Healthcare Administration or related field preferred.

Certifications:

• May require license based on department/Institute need.

Complexity of Work:

• Requires multitasking, critical thinking skills, decisive judgment and the ability to work with minimal supervision in highly interactive team environment.
• Must be able to take appropriate action in a stressful environment.
• Solid communication and customer service skills.
• Strong computer skills and experience with software applications.
• Experience developing programs (healthcare, financial or education) preferred.

Work Experience:

• Minimum of three years administrative or project management experience required.
• Healthcare experience or related organization preferred.
• Offset: High School diploma/GED and five years of experience.

• Offset: Bachelor's degree and one year of experience.

Physical Requirements:

• High degree dexterity to operate office equipment.
• May require extended periods of standing, walking or sitting. Good visual acuity through normal or corrected vision.
• Good hearing acuity.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our employees and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. Job offers will be rescinded for candidates for employment who test positive for nicotine. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after 90 days.

Cleveland Clinic Health System administers an influenza prevention program as well as a COVID-19 vaccine program. You will be required to comply with both programs, which will include obtaining an influenza vaccination on an annual basis, and being fully vaccinated against COVID-19, or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

Please review the Equal Employment Opportunity poster.

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities