Admin Vehicle Management

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries. 

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Job Description :

Daily administrative tasks on all vehicle related orders, purchase, and invoice reconciliation to be accurate, well documented, and easily auditable such as :

- Ensure that the invoice is in accordance with the vehicle used

- Responsible for recapitulating all invoices that come in every month

- Provide estimated monthly expenses for vehicle rental

- Coordinate with the Finance team regarding estimated invoice payments that have been submitted in accordance with TOP

- Ensure that the user's vehicle needs can be met in accordance with the specified SLA

- Responsible for recapitulating all communications relating to meeting the needs of the unit

- Ensure that the vehicle requested by the user is in accordance with the specifications and is well received by the user

- Ensure the vehicle rental period can be controlled and fulfilled in accordance with user confirmation

- Coordinate with the internal team regarding the addition and confinement of vehicles

Requirements :

• Min. D3 from any major,
• Min. 1 year experience in administration, preferably experienced in admin logistics/expedition,
• Familiar with making invoices,
• Mastering Ms. Excel well (intermediate),
• Detail oriented,
• Having good integrity at work,
• Having good communication skills (oral & written),
• Willing to travel around in the city of Jakarta. 

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