Administration Specialist

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Join us in creating a future beyond fossils!

We are now looking for an Administration Specialist to join our team in UPM Business HUB Wroclaw, Poland. 

Greetings from your future manager

UPM Business Hub Wroclaw is a vibrant community of 600 people creating value to UPM businesses and functions by offering strong support to our internal customers. We continuously improve our end to end processes and offer capabilities as a service. UPM values trust and be trusted, achieve together and renew with courage are present in our everyday life. In our Hub you feel welcome from the first moment. You want to be part of our success story? – Anne Hänninen, Director, Head of Business Hub Wroclaw

What you will do

• Be responsible for office administration support such as access management and visual appearance of the office
• Be responsible for vendor management including purchases related to the office premises e.g. maintenance and cleaning 
• Provide supporting in managing the office occupancy and parking
• Participate in office safety and crisis management process
• Be responsible for the office reception
• Act as an assistant of Hub Director (e.g., managing meetings, preparing presentations)
• Drive and support continuous quality and efficiency improvements for office administration and premises
• Support onboarding process and other HR related topics

Who you are

• You have a Bachelor’s degree and minimum 2 years of relevant work experience
• You have experience in administrative tasks and you enjoy leading small development initiatives
• You have experience in using Microsoft Office tools (Excel, Word, Outlook, PPT) and learning new solutions is something you like to do
• You are customer service oriented, you have good collaboration skills
• You have positive mindset, you enjoy getting things done, you are proactive, solution-oriented with a positive, "can-do" attitude
• You learn quickly, you are not afraid of new challenges
• You are confident appearing in public, you have presenting skills, you feel comfortable running meetings
• You are fluent in Polish and English
• You are ready to work mainly from the office

This is what we offer to you  

• A meaningful job – We have an inspiring purpose ‘We create a future beyond fossils. Our work is impactful and transformative. 
• A caring community – Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees. 
• Development opportunities – We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth. 
• Responsible employer - Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas from climate change to biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves. 

Learn about our Rewarding and our Ways of working 

Additional information 

The position is located in UPM Business HUB Wroclaw, Poland.

This position will report to Director, Head of Business Hub Wroclaw.

Please apply via the apply button and attach your CV by 19.11.2024. We review applications already during the application period, and you may be contacted already before the application deadline. 

For support with submitting your application, please contact HR Service Center at [email protected] or tel. +48 12 399 94 99.

UPM is a global forest industry leader with headquarters in Finland. We create renewable and responsible wood-based alternatives for fossil-based materials utilizing our expertise in engineering, innovation and digitalization. In Poland, UPM is running two factories near Wrocław, a Human Resources Service Center in Kraków and UPM Business Hub at the heart of the city of Wrocław. At the moment, the Wrocław Hub brings together over 600 professionals in customer, supplier and financial services.

What makes us unique? The Finnish leadership culture encourages people in personal growth and self-development, and our values - trust and be trusted, achieve together, renew with courage – are visible in our everyday work. We are inspired by the limitless opportunities of the bioeconomy and we lead the way towards a future beyond fossils. Got interested? Join us on this exciting path! #growthwithUPM

If you wish to get more insight about who we are, check out this page! 

#LI-DNI