Administration Specialist (m/f/d) - CRM Facility

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Administration Specialist (m/f/d) - CRM Facility in Romania.

This role plays a key part in ensuring the smooth coordination, documentation, and administrative execution of high-impact European initiatives focused on raw materials innovation and sustainability. You will support multi-stakeholder programmes involving industry, academia, and EU institutions, ensuring alignment between operational processes and strategic objectives. Acting as a central coordination point, you will help maintain accurate records, prepare committee materials, and facilitate communication across international partners. The environment is highly collaborative, structured, and mission-driven, with strong exposure to European-level programmes and policy frameworks. You will contribute directly to the efficiency and transparency of investment pipelines, governance processes, and stakeholder engagement activities. This is a detail-oriented role where precision, organisation, and communication skills are essential to enabling large-scale initiatives.

You will provide comprehensive administrative and coordination support across international programmes, ensuring smooth execution of documentation, reporting, and stakeholder engagement activities.

• Support international partnerships and investment cases by preparing reports, coordinating inputs, and organising meetings, site visits, and business missions
• Assist in the implementation of policy and programme activities in alignment with organisational and European Commission requirements
• Maintain and update stakeholder databases, ensuring accuracy, consistency, and compliance with data protection regulations
• Manage investment pipeline documentation, including evaluations, contracts, NDAs, and related records in line with audit standards
• Prepare committee packs, reports, and governance documentation for steering committees and business planning cycles
• Handle incoming queries through shared inboxes, ensuring proper routing, tracking, and resolution
• Support communications and dissemination activities in collaboration with communications teams, including web updates and campaign materials

Requirements

You bring solid administrative experience in complex, multi-stakeholder environments, with strong organisational skills and the ability to manage sensitive information with accuracy and discretion.

• 3+ years of experience in administrative coordination or programme support within EU, public sector, international, or mission-driven environments
• Experience preparing committee or board documentation, including version control, approvals, and structured reporting
• Familiarity with EU institutions, governance processes, and formal communication protocols
• Strong understanding and practical application of GDPR and data protection principles
• Degree in administration, international relations, business, or a related field (or equivalent experience)
• Excellent written and verbal communication skills in English, with strong document drafting and editing abilities
• High attention to detail, strong organisational skills, and ability to manage multiple priorities
• Stakeholder-focused mindset with confident and diplomatic communication abilities
• Experience coordinating events, meetings, and logistics (travel, agendas, briefing materials)
• Nice to have: experience with EU-funded programmes, committee secretariat work, or additional European languages (German or French)

Benefits

• Fully remote position within Europe
• Full-time employment with long-term project duration (2026–2028, with possible extension)
• Exposure to high-level European initiatives and international stakeholders
• Opportunity to work in a mission-driven environment focused on sustainability and innovation
• Structured, collaborative, and multicultural working culture
• Direct involvement in EU-level programme coordination and governance processes
• Competitive employment conditions aligned with international standards