Administrative Assistant

Why Work at Lenovo

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$57 billion revenue global technology powerhouse, ranked #248 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world's largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo's continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

This transformation together with Lenovo's world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com, and read about the latest news via our StoryHub.

Description and Requirements

Admin & Receptionist - In this role, you will be responsible day-to-day administration and organizational support to ensure the smooth and efficient daily operation of Singapore entities. To be successful as an Admin assistant you should be able to oversee and ensure smooth and efficient daily operations.

You will:

1. Administrative Assistant

• Provides administrative duties, like filing administrative documents, data entry, etc.
• Prepares purchase orders for all office related services and items.
• Prepares payment requests for all office-related invoices.
• Order office and pantry supplies
• Update Office Expenditure Tracker
• Maintaining equipment inventories list and evaluating new equipment purchase, whenever required.
• Responsible to supervise and inspect contractors' works, i.e. security and cleaners
• Responsible for the maintenance and upkeep of facility including CCTV system, AV system, Fire Extinguishers, Furniture and all other items in offices.

2. Receptionist

• Manage incoming calls and direct to the intended parties
• Take and deliver timely messages to the intended recipients
• Receive visitors in the office and escort them to the meeting room
• Ensure full compliance of MOM safe distancing measurements are comply to, whenever required..
• Handle all incoming, outgoing, local and international mails & courier deliveries
• Assist in meeting room bookings and arrangement when required
• Coordinate with travel / hotel providers as and when necessary
• Able to handle ambiguity and confidentiality

3. Others

• Back-up for team members and/or Admin Manager
• Any other ad hoc duties as assigned by the Admin Manager

You Bring:

• At least a Higher Secondary / Pre-U/A level/College/Professional certificate or equivalent
• At least 3 year(s) working experience in a similar field
• Preferably junior executives specializing in clerical / administrative support or equivalent
• Have good computer application knowledge (eg., Excel, Words, Power Point, etc.)
• Have good phone etiquette, anticipation, analytical skills, with problem solving aptitude.
• Excellent communication skills, both written and spoken in English

Follow us: LinkedIn
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class. Information provided will be treated in strict confidence and will only be used for recruitment-related purposes. Personal data provided by job

#LPS

Additional Locations:
* Singapore - Central Singapore - Singapore

* Singapore - Central Singapore - SINGAPORE