Administrative Assistant

Administrative Assistant will support a commercial office space/business center with multiple tenants of varying business types. You will have the opportunity to interact with professionals and their customers on a daily basis as you are the friendly face they will see as they go about their day in the business center. A heart for customer service, a commitment to professionalism, and the willingness to adjust to various changes or procedures will be key qualities in this role.

Responsibilities

• Open and close the building
• Greet visitors
• Receive, route and deliver mail to tenants
• Answer phone calls: route to appropriate tenant, if necessary and answer questions regarding rental space
• Provide tours to prospective tenants
• Communicate with tenants in a professional and courteous manner
• Respond to tenant questions and concerns in timely manner and escalate concerns to management when necessary
• Collect, document and track payments from tenants on a monthly basis
• Follow up with tenants who are past due
• Track tenants’ lease expiration dates for renewal
• Organize/manage the electronic filing system and keep it up to date
• Maintain and update internal information logs
• Schedule and document reservations for on-site conference room use
• Promote vacancies to usher in new business
• Assist with meeting and event preparation
• Maintain and report any building needs and improvements
• Enforce Building Rules and Regulations
• Provide administrative support as needed
• Create, edit, revise or update documents as needed
• Communicate basic internal announcements via social media
• Coordinate and manage office events
• Assist executives if needed
• Work closely with in-house counsel on tenant concerns and lease issues

Must be on site, Full-time Monday through Friday 8am to 5pm
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer. Other duties or projects may be assigned in addition to this general overview of the job.

Qualities and Capabilities Needed

• Minimum of 2 years working in a professional office setting
• Some knowledge or experience with DocuSign
• Property Management experience strongly preferred
• High School diploma or GED required
• Intermediate knowledge of Office 365
• Microsoft Word, Excel and PowerPoint
• Microsoft Outlook, Dynamics CRM and SharePoint
• Must be organized and have strong attention to detail
• Friendly, attentive and upbeat personality preferred
• Ability to handle confidential information with discretion

Not only does Datex Inc. accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Datex is proud to be an equal opportunity workplace!

All candidates undergo E-Verify work authorization, background check, and reference verification. You must be authorized to work for any U.S. employer without sponsorship.

• Medical, Vision, Dental and Life/Disability Insurance available
• Paid Time Off and Paid Holidays
• 401K
• Supportive leadership environment

Datex will consider qualified applicants with criminal histories in a manner consistent with local Fair Chance Hiring Ordinances.