Administrative Assistant - 1099

Red Carrot is seeking a TEMPORARY (November 15th, 2024 - February 1st, 2025) CONTRACTED Administrative Assistant to join a team to support our federal government client. This assistant must be capable of providing all-encompassing administrative support and managing day-to-day administrative affairs efficiently. You will be required to be in the office a minimum of two days a week.
Responsibilities

• Manage the day-to-day administrative affairs of the client
• Maintain client’s full calendar, including scheduling daily appointments and deconflicting appointments whenever necessary
• Coordinate administrative tasks, and oversee designated administrative operations
• Accurately enter information into databases/tracking systems
• Verifying the availability of inhouse and external participants for planned meetings
• Send out reminders of scheduled meetings
• Reschedule or cancel meetings in a timeous manner and noting the reason for cancelation
• Manage and confirm travel bookings and arrangements
• Keep stakeholders informed of project timelines and associated deadlines
• Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets
• Prepare agendas, presentation materials, meeting requests, and meeting minutes
• Answer and screen incoming calls and direct calls to the appropriate person
• Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills
• Compile input for and draft/organize a variety of reports
• Maintain stakeholder email and distribution lists
• Ensure effective document management
• Maintain templates and resources for operations
• Fully coordinate interviews, meetings, panels, etc. maintaining effective communication with the appropriate staff and with external stakeholders
• Establish and maintain effective and appropriate working relationships

Qualifications

• Bachelor’s degree or equivalent experience
• 2+ years of experience as an Administrative Assistant
• Communicate clearly and effectively to all stakeholders with a high degree of professionalism, diplomacy, and tact
• Experience providing administrative assistance to senior leadership
• Demonstrated a high level of proficiency in MS Word, Excel, PowerPoint, and Outlook
• Display and employ strong critical thinking skills
• Demonstrate clear judgment and independent decision-making capabilities
• Work independently to complete tasks and/or work products with conceptual guidance
• Work on and prioritize multiple assignments throughout the workday
• Proactively identify assignments
• Produce work products that require minimal revision
• Effectively communicate in written and oral formats; able to respond in a timely manner to requests for information
• Demonstrate the ability to manage multiple priorities within a fast-paced environment
• Be proactive in seeking solutions to problems relating to scheduling/calendar issues and other tasks that present competing priorities