Administrative Assistant

Company Profile

Pantheon is a leading international investor in private equity, infrastructure and real assets that invests on behalf of institutional investors including public and private pension plans, insurance companies, endowments and foundations. Pantheon has been delivering private market solutions across a broad range of geographies and strategies for 40 years and has $81.2 billion in assets under management (as at December 31, 2021). Pantheon’s investment strategies include primary fund programs, secondaries, co-investments, infrastructure, real assets and customized programs. Pantheon also manages and advises Pantheon International Plc. (“PIP”), an investment company listed on the London Stock Exchange. Pantheon employs over 220 staff, including a global investment team of over 70 investment professionals. Pantheon is headquartered in London with further offices in San Francisco, Hong Kong, Bogotá, Seoul and New York.

Pantheon is owned by Affiliated Managers Group Inc (“AMG”), alongside senior members of the Pantheon team.  AMG is a NYSE-listed asset management company with equity investments in leading boutique investment management firms.  The ownership structure, with Pantheon management owning a meaningful share of the equity in the business, provides a framework for long-term succession and enables Pantheon management to continue to direct the firm’s day-to-day operations.

For further details, please visit our website: www.pantheon.com

Team Profile

The Administration & Facilities, Americas team provides support to Pantheon professionals located in New York, San Francisco, Toronto, Chicago, and Bogota. In addition to traditional administrative support, our team frequently develops functional expertise which is utilized on ad hoc projects and, in some cases, long-term ownership of tasks in areas like Investor Relations, Compliance, Tax and Human Resources. Every member of Pantheon’s Global Administration & Facilities team covers a mix of senior and mid-level professionals.

Description of Duties

• Provide all aspects of administrative support for 3-5 senior professionals as well as general administrative team support for applicable teams.
• Coordinates complex, senior-level internal and external meetings and conference calls
• Coordinates domestic and international travel arrangements
• Processes expense reports using Concur
• Provide professional phone coverage
• Responsible for participation in general administrative duties which can include copying, filing, general data entry, and mass communications (email blasts and mailings)
• Drafts and updates internal templates
• Periodic, ad hoc projects which frequently have a functional bent (e.g., Tax, Investor Relations)
• Help manage and maintain CRM information

Basic Qualifications

• Proficient in Microsoft Outlook, Excel, Word and Adobe Acrobat Professional
• The individual must be extremely organized, detail-oriented, energetic, dedicated to professional excellence and willing to work in a fast-paced group environment
• Experience providing administrative support in a team environment
• Exceptional communication skills (oral and written)
• Ability to establish and meet deadlines, work under pressure and handle multiple priorities
• Ability to exercise good judgment and discretion in dealing with confidential material
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems with limited direction quickly and efficiently
• Self-starter with excellent ability to anticipate needs, solve problems as they arise and follow through

Preferred Qualifications

• Knowledge of Microsoft CRM Dynamics
• Advanced knowledge of Microsoft Outlook, PowerPoint and Excel

Pantheon is an Equal Opportunities employer.