Administrative Assistant

General Description:

The General Administrative Assistant will be responsible for executing a variety of administrative duties such as multitasking, document management, and communication with internal and external sources.

Hours: Monday-Friday 8:30 am till 5:00 pm.

Rate: $25 per hour 

Work address: 2313 Lennon Ln, Suite 100, Walnut Creek CA, 94598

Essential Duties and Responsibilities:

• Assist in maintaining accurate and up-to-date records and files
• Organize and maintain physical and digital files, ensuring confidentiality and compliance with data protection regulations
• Assist various departments including but not limited to scheduling and operations
• Assist in the updating of forms, templates, and documentation
• Assist in making and answering phone calls, emails, any form of related correspondence

Qualifications/ Requirements:

• Minimum high school degree or equivalent
• Bachelor's degree preferred, not required
• 1+ years of experience in community outreach or a similar role, preferably within the ABA or healthcare industry a plus
• 1+ years of experience with administrative duties and documentation
• Knowledge of the Contra Costa Health Plan and local healthcare providers is a plus
• Excellent communication and interpersonal skills, with the ability to build strong relationships and work effectively with diverse stakeholders
• Self-motivated and results-oriented, with the ability to work independently and as part of a team
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines simultaneously
• Proficiency in Microsoft Office Suite and Google Software

Physical Requirements:

• Ability to sit for extended periods of time
• Ability to view a computer screen for extended periods of time
• Ability to lift and carry up to 25 pounds

Other Knowledge, Skills and Abilities 

• Team Leadership 
• Excellent written/oral communication 
• Relationship development 
• Solution-oriented problem solving 
• Excellent organization and planning 
• Systems management 
• Exceptional project and personnel management skills.
• Excellent ability to multitask and prioritize in a busy, fast-growth environment.
• Proficiency in MS Word, Excel and PowerPoint is essential.