Administrative Assistant

Company Description:

Raftelis provides management consulting expertise to local governments and utilities so their organizations and communities can thrive. We’ve worked with more than 700 public agencies in the last year alone. We work in all areas of management consulting including finance, assessment, communications, technology, executive services, and strategic planning.

Job Summary:

The Administrative Assistant is responsible for handling daily administrative operations including, maintaining files, preparing letter proposals, proofreading documents, maintaining client lists, interfacing with other corporate functions (Creative Services, Money Team, etc.) and meeting planning. This position requires the ability to maintain the utmost confidential information and exercise the highest discretion at all times. This position reports to the Office Manager.

Primary Responsibilities:

• Provide administrative support and assistance
• Proofread client deliverables for all practices
• Draft letter proposals and executive search proposals
• Maintain client and reference lists
• Provide support as needed to the executive search team
• Organize and maintain files of correspondence, records, and related materials
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and answer/transfer calls
• Handle various other ad hoc requests such as printing client deliverables

Requirements:

• Bachelor’s degree or equivalent experience
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint)
• Prior experience with an office system such as Deltek desired
• Ability to work within a team that is spread across a broad geography
• Ability to work independently on specific assignments once direction is provided
• Willing and able to work in the office Monday through Friday from 8:00 am to 5:00 pm. Paid parking is provided.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Rewards:

Working for a values-based organization focused on growth with an exceptional reputation in its industry, employees receive competitive compensation and excellent benefits that include:

• Company paid medical and dental benefits
• Health Savings Account with company contributions
• Medical and Dependent Care Flexible Spending Accounts
• Vision Insurance
• Company paid Life and Disability Insurance and Employee Assistance Program
• Discretionary paid time off program and education reimbursement program
• 401(k) with company contributions
• The salary range for this position is $55-60k. Compensation depends on education and experience.

Additional Information:

To qualify, applicants must be legally authorized to work in the United States, and should not require, now or in the future, sponsorship for employment visa status. Raftelis is committed to providing equal employment opportunities and our sincere belief in the dignity of each employee, it is our policy to prohibit harassment based on race, national origin, color, age, sex, marital status, domestic partner status, sexual preference, medical condition, disability, religion, or veteran status. To learn more about Raftelis and apply, please visit www.raftelis.com.

Raftelis is committed to providing reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation to participate in the job application or interview process, contact Lisa Wilson, Director of Human Resources.