Administrative Assistant

Company Description

Enviromin, a division of RESPEC, seeks a full-time or part-time (24 hours a week minimum) administrative assistant in our Bozeman, Montana office.

Founded in 1969, RESPEC is a global, 100 percent employee-owned consulting and services company dedicated to delivering innovative solutions to complex challenges for private and public clients. Operating in 14 U.S. states and 2 Canadian provinces, with influence extending to 50 countries worldwide, RESPEC is a leader in water, mining, energy, natural resources, and infrastructure services. Our six market sectors—Mining & Energy, Water, Facilities, Transportation, Development Services, and Data & Technology—reflect our expertise and commitment to excellence. At RESPEC, we thrive on collaboration and partnership, applying advanced technology to achieve sustainable solutions and drive our projects forward. We are deeply invested in our employees’ success and well-being, fostering a supportive and innovative work environment where everyone can grow and contribute meaningfully. Our commitment to excellence is evident in our contributions to local communities and strategic alliances worldwide, ensuring that we continue to inspire and innovate in rapidly evolving technical environments.

Job Description

Our office environment is dynamic; each day is different with fluctuations in workload. This candidate should be comfortable with change and accepting new challenges while being content with everyday routine tasks. Our administrative assistant is friendly, has a helpful disposition when greeting guests, and can easily handle routine tasks such as answering phones and accepting deliveries. 

We do not accept unsolicited resumes from third-party recruiters.

Responsibilities: The successful candidate should be versatile and willing to assume a multitude of duties and responsibilities. Although not comprehensive, required tasks include the following:

• Assist accounting in various clerical duties related to expenses, accounts payables/receivables
• Assist employees with travel arrangements
• Maintain office supplies (e.g., work-related supplies, cleaning supplies, office snacks, and beverages)
• Perform very light housekeeping (e.g., tidy up the conference room, kitchen, and other common areas)
• Occasionally make trips to the local post office, bank, and shipping-related locations such as Fed-Ex and UPS
• Receive mail and packages daily
• Maintain constant front-door coverage
• Support internal office events (e.g., company lunches and social events)
• Assist in organizing internal fundraising efforts

Qualifications

The ideal candidate will have the following:

• Proficiency in Microsoft Office (i.e., Outlook, Word, PowerPoint, and Excel)
• Possess self-motivated, dependable, and punctual attributes
• Ability to work independently without constant guidance and direct supervision and also work as a team member
• Ability to discreetly and professionally handle sensitive and confidential information
• Possess excellent written and verbal communication skills with attention to detail
• Maintain a professional appearance and demeanor

Additional Information

Compensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package that consists of medical, vision, and dental insurance; holidays; paid leave; 401(k) Plan and Employee Stock Ownership Plan (ESOP); continuing education; and professional societies. RESPEC is a 100% employee-owned company and employees are eligible for participation in the ESOP after a qualifying period.

Featured benefits include:

• Medical/Dental/Vision Insurance Plans
• Paid Maternity and Paternity Leave
• 401(k) with 100% Company match up to 6%
• Employee Stock Ownership Plan
• Professional Development and Training
• Tuition Reimbursement
• Paid Time Off

All your information will be kept confidential according to EEO guidelines.