Administrative Assistant

Marquette was founded in 1986 with the sole objective of providing investment consulting at the highest caliber of service. Our expertise is grounded in our commitment to client service — our team aims to be a trusted partner and as fiduciaries, our clients’ interests and objectives are at the center of everything we do. Our approach brings together the real-world experience of our people and our dedication to creativity and critical thinking in order to empower our clients to meet their goals. 

The Administrative Assistant will provide comprehensive administrative support to partners, consultants, and department heads at Marquette Associates including calendar management, expense reporting, event coordination, and other day-to-day tasks as assigned. 

Job responsibilities will include, but are not limited to:

• Coordinate domestic travel including accommodations, reservations, and ground transport.
• Manage calendars by providing meeting, conference, and event scheduling support.
• Process expense reports for partners, consultants, and others as assigned.
• Coordinate events such as client outings and company group activities including but not limited to dining and social experiences.
• Input and track data in Salesforce. Provide training to new employees and members of the administration team.
• Assist administrative team with front desk coverage, scheduling, and other tasks.
• Assist with non-profit client events and consultant board activities.
• Liaison with consultants and accounting Team to process sponsorship requests.
• Assist with various data collection projects.
• Proactively check with and coordinate between leaders.
• Provide front desk coverage.
• Perform other administrative tasks as assigned. 

Qualifications

• BA/BS in Communication, Business Administration or other relevant field.
• Proficiency in Microsoft Office; ability to create and edit Word, Excel, or PowerPoint documents.
• Experience with CRM database is required; experience with Salesforce is highly preferred.
• Strong communication and writing skills.
• Demonstrated ability to work in an organized manner and manage time efficiently and effectively.
• Ability to maintain confidentiality.
• Professional demeanor, approachable, proactive, and adaptable to change and changing priorities.
• Ability to interface comfortably with all levels of management.
• Ability to be physically present in the Chicago office according to the firm’s Hybrid Work Policy. Flexibility to be physically present Monday – Friday each week if front desk coverage is needed. 

BENEFITS WE OFFER:

Top tier healthcare coverage

100% paid premium for disability and employee life insurance coverage

Health and Dependent Care FSA and HSA options

Company 401K contribution

Hybrid work policy

Paid time off & 15+ holidays

Summer hours

Enhanced employee assistance program

Volunteer opportunities

Tuition and education reimbursement

Company-wide events

Marquette Associates is proud to be an Equal Opportunity Employer.