Administrative Assistant

Administrative Assistant

KEITH is looking for an Administrative Assistant to join our team in our Pompano Beach, FL office. We are looking for a positive individual to fit our energetic culture. We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services. The firm was founded on the principle of achieving success by combining the latest technology with client-oriented business practices, and a strong group of talented professionals.

Responsibilities:

• Greet and welcome guests as they arrive at the office, and direct them to the appropriate person.
• Answer, screen, and forward incoming phone calls between the 5 KEITH Offices.
• Receive, sort and distribute daily mail/deliveries.
• Coordinate and manage calendar appointments, meetings, luncheons, and conference room bookings.
• Perform other clerical receptionist duties such as filing, scanning, and transcribing.
• Assist in managing daily office tasks and provide support to the management team, as needed.
• Monitor inventory levels of office supplies, place orders when necessary, and ensure the office is well-stocked and orderly.
• Administrative support to the Pompano, FL based team, and executives.

Requirements:

• Proven work experience as an Administrative Assistant, Front Office Representative or similar role.
• Must be proficient in computer skills, such as Microsoft Office (Word, Excel, Outlook).
• Professional, customer service attitude and appearance.
• Solid written and verbal communication skills.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks, while maintaining attention to detail.
• Extremely reliable and punctual.
• Must be able to pass a drug and background screening.

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K (Vested on Day 1 of contribution!!)
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!

...