Administrative Assistant

Your Role: Administrative Assistant

The Administrative Assistant position is an exciting opportunity for a skilled professional to provide critical administrative support to multiple business partners in a dynamic team environment. This position focuses on providing primary support for 5-7 leaders within a Global team. This position must coordinate and operate cohesively with colleagues at various levels across all business units, the administrative assistant community, and internal/external business partners. This job description outlines the general nature and level of the work. It is not intended to be an exhaustive list of all responsibilities or skills associated with the position. 

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Your Responsibilities:

• Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination. 

• Manage large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed as well as arranging more complex travel (e.g., international, multi‐city travel) for business partners including (but not limited to) air, hotel, and rental car. 

• Process complex expense reports (i.e., multi‐currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner. 

• Show the ability to work independently with high self-management in a vigorous work environment. 

What You Need to Succeed (minimum qualifications):

• Education: High School Diploma or equivalent

• Required Experience: A minimum of 2 years experience in supporting multiple leaders in administrative functions.

• Proactive mindset taking initiative on tasks with the ability to handle competing priorities and handle ambiguity.

What will give you a competitive edge (preferred qualifications):

• Proficient knowledge of programs: Word, One Note, Excel, PowerPoint, Outlook 365, Workday, SharePoint, Zoom, Microsoft Teams, Microsoft Edge, and One Drive 

• Experience with Concur Travel and Expense Reporting system 

• Ability to adapt to change and process improvements with accurate results. 

• Ability to drive problem solving resolutions and seek guidance when multiple competing priorities arise. 

• Demonstrate business acumen, initiative, dependability, time management, and resilience  

Additional Information:

• Travel: 10%
• Location: Position is in our corporate headquarters, which is currently in Greenfield, IN. Elanco Animal Health will be moving to a new headquarters in downtown Indianapolis in 2025 (Q1 2025).
• Qualified candidates must be legally authorized to be employed in the United States. Elanco does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position.