Administrative Assistant

JOB FUNCTION

The Administrative Assistant will provide administrative support for a small group of Finance team members, primarily the CFO. This position requires a candidate who is enthusiastic about and excels in a support role. The individual will be part of the Operations Admin team and work collaboratively with other assistants and team members across the firm, including employees based in other offices. This role reports into the CFO.

Responsibilities may include, but are not limited to:

• High volume scheduling: Proactively manage multiple calendars, anticipate, and resolve any scheduling conflicts or overlaps
• Strategic thinking and judgment: Consider requests and goals with prioritization and balance in mind
• Gatekeeper function: discern which information and callers get through to the team; phone coverage and screening
• Work with and safeguard confidential material, displaying the utmost level of discretion and ethical standards
• Facilitate and process requests with efficiency; meet deadlines
• Prepare monthly expense reports
• Light personal assistance (e.g., scheduling appointments)
• Periodic projects
• Back-up coverage for other Vikings

QUALIFICATIONS

The ideal candidate will have:

• An undergraduate degree with a record of academic success.
• 5+ years of experience assisting busy, high-performing professionals in the financial services or other comparable fast-paced industry.
• Strong interpersonal and communication skills
• An ownership and accountability mindset. Must be accurate and keep team on schedule
• Ability to prioritize and manage multiple tasks simultaneously
• Meticulous about detail and accuracy; passion for organization
• Willing to roll up sleeves to ensure the team’s success
• Proactive, problem-solver,
• Strong Microsoft Outlook skills; knowledge of Word and PowerPoint.

Viking is an equal opportunity employer.  Questions about your candidacy and requests for reasonable accommodation in the recruitment process should be directed to [email protected].