Administrative Assistant 4

Who we are

 

At PayPal (NASDAQ: PYPL), we believe that every person has the right to participate fully in the global economy. Our mission is to democratize financial services to ensure that everyone, regardless of background or economic standing, has access to affordable, convenient, and secure products and services to take control of their financial lives. We’re a purpose-driven company, and our beliefs are the foundation of how we conduct business every day. We’re guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Collectively, these values inspire us to work together as One Team with our customers at the center of everything we do, and to take care of ourselves, each other, and the communities in which we live and work. We challenge the status quo, ask questions, and find solutions. Join us as we enable the hopes, dreams, and ambitions of millions of people around the world.

 

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Job Description Summary:

Primary Job Responsibilities

Complex calendar management via Outlook. Provide proactive support including vetting, prioritizing, and providing recommendations
Strategic approach to coordinating and scheduling meetings. Ensuring requests have a clearly defined purpose and time zone sensitivities considered
React with appropriate urgency to requests/situations that require a quick turnaround and take effective action without having to know the whole picture
Align with executives on weekly priorities.
Understand and help to execute our people and business priorities and processes
Send quality org-wide communications on executive's behalf
Manage cadence of meeting forums and provide logistical support to run presentations through MS Teams and handle Q&As through tools like Sli.do
Event organization and management of roadshows, team on and off-sites etc.
Manage expenses and travel arrangements (domestic & international) expeditiously and accurately
Process system approvals in a timely manner
Foster strong relationships and trust with Executive Assistants and key business partners across PayPal
Be available and responsive to the global nature of the business, which may include occasional travel, both domestic and international
Experience and Skills (the what)


5+ years’ EA experience supporting executives in a fast-paced, dynamic work environment.
Strong proficiency in Microsoft Outlook, PowerPoint and Excel
Demonstrated ability to think strategically and prioritize leaders’ calendar based on rapidly shifting priorities
Strong calendar management skills, including coordination of complex executive meetings across multiple time zones.
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly.
Execute with a high level of confidentiality, integrity, and discretion
Exceptional planning and organizational skills
Excellent problem-solving skills and high attention to detail capabilities
Communicate clearly, succinctly, and effectively.
Team player with strong collaboration skills

Qualities and Behaviors (the how)


Act with empathy and compassion.
Approachable and helpful, knowing when and how to block and tackle for your executive.
Motivated by driving improvement and making a difference
Excellent executive presence and are entirely trustworthy
Patient and mature, can manage ambiguity and constant change
Outcomes/results focused
Passionate about being an Executive Assistant
Can-do attitude and enjoy working with cross-functional teams
Enthusiastic team player who is motivated by being part of, and succeeding as a team
Have sense of humor and can deal with challenging situations in a positive way

Job Description:

See Job Description Summary

Subsidiary:

PayPal

Travel Percent:

0

For more than 20 years, PayPal has remained at the forefront of the digital payment revolution. By leveraging technology to make financial services and commerce more convenient, affordable, and secure, our open digital payments platform gives PayPal’s 400 million active account holders the confidence to connect and transact in new and powerful ways. Through a combination of technological innovation and strategic partnerships, PayPal creates better ways to manage and move money, and offers choice and flexibility when sending payments, paying, or getting paid. Available in more than 200 markets around the world, the PayPal platform, including Braintree, Venmo and Xoom, enables consumers and merchants to receive money in more than 100 currencies, withdraw funds in 56 currencies and hold balances in their PayPal accounts in 25 currencies.

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at [email protected].