Administrative Assistant

The Employee Services team is looking for an Administrative Assistant to support members of the Leadership Team at Bungie. This individual must demonstrate an elevated level of professionalism, deep experience managing confidential information and maturity for discretion. If you are detail oriented, results driven, exceptionally organized, and enjoy serving others in making their time more productive, positive, and meaningful, then this is the position for you. Qualified candidates must have excellent verbal and written communication skills, demonstrated problem-solving and time management skills. Additionally, the successful candidate must be able to operate independently, efficiently, professionally, and respectfully within all levels of the studio in all situations. This position reports to the Employee Services Manager.

RESPONSIBILITIES

• Establish and maintain the trust of the Bungie Leadership Team
• Maintain discretion and confidentiality of the Bungie Leadership Team
• Provide high level executive administrative support.
• Proactively maintain calendars and manage the matrix of meetings for members of the Bungie Leadership Team. Must ensure accurate scheduling and prioritization.
• Take thorough notes, track tasks, and set appointments for high level meetings and presentations.
• Organize domestic and international travel including detailed itineraries, coordination, agendas, and submission of expense reports in a timely manner.
• Prepare correspondence, reports, and presentation materials.
• Coordinate onsite and offsite meeting coordination including venues and meals.
• Project coordination and assistance on special projects
• Documentation maintenance and workback calendar creation
• Works directly with Chief of Staff and other Executive Assistants

REQUIRED SKILLS

• Demonstrated work experience in a fast-paced environment.
• Strong oral and written communication skills
• Discretion (this role will involve dealing with confidential information)
• Ability to anticipate and remove roadblocks and make timely decisions.
• Excellent organizational and problem-solving skills
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload.
• Strong work ethic and sense of responsibility
• Adaptability, reliability, and punctuality
• Dedication to excellence
• Strong interpersonal skills and the ability to build relationships with key stakeholders.
• Expertise in Microsoft applications, especially Outlook, Word, Teams, Power Point, and Excel

NICE-TO-HAVE SKILLS

• Event coordination experience
• Experience with Microsoft SharePoint, Microsoft Planner, Asana, Miro, Confluence, and or Jira
• Knowledge of Game Development