Administrative Assistant

SOPHiA GENETICS combines deep expertise in life sciences with mathematical capabilities in data computing to create the future of AI-assisted Medicine.
We are looking for ADMINISTRATIVE ASSISTANT to join our team! As an Admin, you will be a Brand Ambassador for the office while creating a positive impression for SOPHiA employees and visitors. This job description in no way states or implies that these are the only duties to be performed by this employee. They could be asked to follow other instructions and to perform other duties requested by his or her supervisor.
SOPHiA GENETICS (NASDAQ: SOPH) combines Data-Driven Medicine, Genomics and Radiomics, to ensure that the data used to help patients today will also benefit the patients of tomorrow. SOPHiA DDM™ Platform in supporting multimodal data-driven medicine.
WHAT WE CAN OFFER YOU
Do you love working in a fast paced environment ? Do you thrive at remaining calming and being flexible with changing priorities ? Do you manifest positive energy into your workspace while working with a passionate leadership team and maintaining an office space that helps your colleagues work on an amazing mission to change the future of medicine? Want to work an in environment that will continously challenge you to do more, try more, and learn more
Requirements
1. Office Management

• Be a Brand Ambassador for the office while creating a positive impression for SOPHiA employees and visitors.
• Be the main contact for all office vendors; including the building management, suppliers, and deliveries
• Create PR/PO's for office vendors
• Prepare the office for Board Meetings, Earning calls and any events to ensure proper setup for various events
• Work closely with the Office Management team, Events team, CEO office, and People Management on special projects

2. Administrative Support

• Assist in organizing business meetings through Outlook for the leadership team
• Assist with complex travel itineraries, transportation arrangements, and accommodations for executive leaders
• Be entrusted with the task of handling corporate and personal expenses.
• Be responsible for establishing repeatable processes for calendaring, travel, and expense support.
• Special projects for leaders as assigned.

3. Education & Working Experience

• 1+ years administrative/office experience
• Open to any level of education

4. Other Experience & Skills

• Accuracy and attention to detail
• Excellent verbal and written communication skills
• Able to provide high-qualify customer service
• Friendly and positive demeanor
• Be adaptable to quick changes and growth
• Quick problem solving skills, ability to stay calm under pressure

Benefits

• International and multicultural environment
• Flexible hours, HYBRID work schedules available
• Work with a dynamic and collaborative Global team
• Exchanges and collaborations with experts within the company (AI, genomics, medicine, etc.)
• Passionate colleagues working to make a real different in patient care. Help us change the world!

Location: Boston, MA. Office-based/HYBRID 4/5 days (4-5 hours each day of the work week)
Start Date: ASAP
Contract type : Temporary- PartTime
Application process
If you think you fit this position, please send a CV and a cover letter. Please note that incomplete applications will not be considered.
After an initial screening process, candidates will be invited for remote interviews. Selected candidates will then be invited for personal interviews.