Administrative Assistant

VaynerTalent seeks a super detail-oriented and responsive individual to serve as an Administrative Assistant for our President/Managing Partner. This role will report to the Associate Director, VaynerTalent and the President/Managing Partner, VaynerTalent. 

The Administrative Assistant’s day-to-day will encompass back-end team support functions as well as client-facing execution, and possibility for travel. This team is fast-moving; the Administrative Assistant will help both keep the ‘trains on the right tracks’ internally, and ensure external client relationships remain strong and robust. 

This opportunity will offer high levels of responsibility with client-interfacing day-to-day interactions on high-profile individuals and groups in the media, entertainment, and sports industry. As a result, the task at hand is to deliver both administrative support and creative strategic thinking across a variety of accounts, where we deliver a high volume of work.

Responsibilities:

• Proactively manage executive’s  schedule throughout the day, ensuring that they are where they need to be, prepared for meetings in advance, and ready to seize opportunities where they appear
• Scheduling, confirming, and relocating commitments as/if necessary to ensure all parties are present, and proactively manage time-sensitive ad-hoc issues that may arise
• Serve as go-to point of contact for all upcoming meetings: contact all individuals to schedule; if virtual, confirm all parties present and reach out if they are late; if in-person confirm all parties have necessary info for parking, security, building or room access
• Update internal tracking and project management tools to reflect the current status and state of team schedules, outstanding items, etc.
• Arrange and coordinate meetings and events as well as professional reservations and travel arrangements
• Determine appropriate course of action, referral, or response when fielding requests
• Update internal tracking and project management tools to reflect the current status and state of team schedules, outstanding items, etc.
• Prioritize conflicting needs; handles matters expeditiously, and proactively
• Being a regular point of contact for clients and taking a critical role in actioning client and team requests that lead and shape opportunities based on the client’s business objectives
• Assist the Associate Director as an additional point of contact for engaged talent, answering tier-one questions and concerns and escalating others appropriately
• Monitor a stream of emails for to-dos and relevant information
• Take detailed notes and meeting minutes for all conversations participated in, articulately and accurately documenting conclusions, actions, and follow-ups, and memorialize these materials into project management tools
• Provide general administrative support across the team and organization, assisting where bandwidth allows
• Serve as the central point of contact for all team priorities, projects, etc., acting as the primary owner of team’s project management tools and processes
• Maintain intimate knowledge of ongoing project and priorities, such that guidance can be given as to appropriate prioritization for senior management
• Aid in tracking outstanding items for follow-up and input-needed from senior management and other team members

Location: This will be a hybrid position based in New York

Unsure if you meet the qualifications? We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives, skill sets, background, and behaviors. We encourage those who are passionate about what we do to apply!

• Exact compensation may vary based on skills, experience, and location
• Base Salary $50,000-$65,000
• Employer-sponsored 401k with match
• Medical, Dental and vision coverage
• Caregiver (Parental) Leave
• Unlimited PTO
• Health and Wellness benefits