Administrative Assistant

Are you a hard-working individual, looking for the opportunity to carve out a successful career in an organization where the spirits of family and hard work share equal billing? If so, the companies of UFP may be a good place for you! We are committed to rewarding skill, perseverance and an entrepreneurial attitude with opportunities for growth. Intrigued? Read on to learn more!

Job Summary

The Administrative Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, retrieving vendor invoices, assisting with plant level accounting needs (AP, AR, POs), compiling records, organizing and maintaining information, coordinating calendars, and providing general office support.

Principle Duties and Responsibilities

• Office Hours: 7:30am to 4pm
• Communicate routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed or established guidelines.
• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives.
• Retrieving daily mail and sorting accordingly.
• Daily check deposits (upwards of 30 checks daily).
• Answering main line phone calls and directing calls to the proper departments/managers (100+ incoming calls daily).
• Works closely with regional accounting team to process company invoices.
• Communicating with outside vendors to retrieve monthly statements and assist with processing invoices.
• Knowledge of PO submissions.
• Comprehension of accounts receivable and accounts payable.
• Coordinates company events (150+ Employees)
• Assist with project coordination within the team.
• Establish and maintain office files and activity logs
• Receive, process, and ensure confidentiality of sensitive information.
• Maintain inventory of office equipment and supplies
• Perform routine data entry.
• Review documents and ensure proper format.
• Prepare, process, update, and compile routine documents, records, and reports.
• Prepare routine correspondence, reports, and other documents.

Qualifications

• Bi-Lingual (Preferred)
• Minimum of a high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

Compensation & Benefit Information:

Hourly Pay Range: $19-$22 per hour dependent on experience*

*pay range may be adjusted depending on cost of living 

Bonus/Incentive Pay:

Incentive pay may be available for certain job roles and may include piece rate incentives, weekly production bonuses, trip rates, and employee referral bonuses. A discretionary annual bonus based on Company and business unit performance may also be provided.

Benefits currently offered to our employees:

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges 
• Other supplemental benefits

This position will be posted for a minimum of 3 days, or we will continue to accept applications until a qualified candidate has been selected.