Administrative Assistant

About the Role

Engineers Gate (EG) is a leading quantitative investment company focused on computer-driven trading in global financial markets.  We are a team of researchers, engineers, and financial industry professionals using sophisticated statistical models to analyze data and identify predictive signals to generate superior investment returns.

We are seeking a proactive and detail-oriented Administrative Assistant to support 2-3 senior executives as well as the Investor Relations team of our dynamic and growing company. The Administrative Assistant will be responsible for calendar management, meeting coordination and travel arrangements and will work closely with the rest of the administrative team to ensure the overall seamless operations of our office. The ideal candidate is a team player with administrative experience in an office environment and the ability to prioritize tasks and manage deadlines.

This role is based in our New York City office and is an excellent opportunity for a motivated individual to contribute to the firm’s success and enhance their skill set. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a proactive and organized administrative professional who enjoys multi-tasking in a fast-paced environment, we encourage you to apply.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling both internal and external meetings and ensuring all logistics and necessary materials are prepared in advance.
• Support Investor Relations team in coordinating and scheduling meetings with current and prospective investors, including preparing meeting agendas/materials and sending meeting invitations and confirmations.
• Serve as the primary point of contact for administrative inquiries and requests for executives and Investor Relations, responding promptly and professionally to all communications with a strong sense of urgency.
• Arrange domestic and international travel logistics for executives, including flights, hotels, transportation, and visas as needed.
• Manage expense reports and reimbursement processes for executives.
• Assist with special projects and events as needed, demonstrating flexibility and ability to prioritize and meet deadlines.
• Perform general administrative and office tasks such setting up meeting rooms, greeting guests, and ordering office supplies.

Required Skills, Qualifications and Experience

• 2-3 years office experience – experience at an investment or finance firm is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with investors, colleagues, and external stakeholders.
• Meticulous attention to detail and discretion, especially when handling investor requests or external inquiries.
• Ability to work and think independently, take initiative, and proactively anticipate needs.
• Bachelor's degree or equivalent work experience preferred.

The salary for this role is anticipated to be between $65,000 to $85,000.  This range does not include any potential bonus amounts, other forms of compensation, or benefits offered.  Actual compensation for successful candidates will be carefully determined based on a number of factors, including the candidate’s skills, qualifications, education and experience.