Administrative Assistant

iCapital is powering the world’s alternative investment marketplace. Our financial technology platform has transformed how advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients. iCapital services approximately $157 billion in global client assets invested in 1,244 funds, as of March 2023.

iCapital has been named to the Forbes Fintech 50 for five consecutive years (2018 – 2022); a back-to-back selection by Forbes to its list of Best Startup Employers; and a two-time winner of MMI/Barron’s Solutions Provider award (See link below).

iCapital is looking for an Administrative Assistant to provide administrative support to multiple Managing Directors.  This position will serve as a point of contact for clients, and other external constituencies. The person in this role will often be communicating, scheduling, and collaborating with our team, clients, potential clients, and investors. In addition, this role will act as the Facilities Coordinator. They will bring the Boca Raton office to life by maintaining daily operations and supporting employee experience initiatives.

Executive Assistant:

• Manage the calendars of Executive Team members with a high level of detail coordinating and prioritizing daily tasks.
• Arrange complex and detailed travel plans.
• Process expense reports in a timely manner.
• Manage logistics for meetings and other company events.
• Format information for internal and external communications such as memos, emails, presentations, and reports.
• Help move along deliverables, facilitate special requests, and contribute to and execute last-minute ideas.
• Handle occasional personal tasks during the workday (i.e., ordering lunch). 

Facilities Coordinator:

• Work to ensure all aspects of the office are clean and functioning properly.
• Respond to service requests promptly.
• Support daily operations:
  • Maintain office supplies, snacks, groceries, and beverages for employees
  • Manage ingoing and outgoing deliveries
  • Aid in supply ordering
• Liaise with building management and external vendors (organizing deliveries, COI’s, etc.).
• Maintain a safe office environment by following company and building procedures.
• Ensure a welcoming and organized entry experience for all guests and new hires.
• Assist with planning, setup, and breakdown of internal and external events.
• Assist with ad hoc projects as requested.

• Undergraduate college degree
• Prior experience as an Executive Assistant working with C-suite level members
• Proficient with Microsoft Office (Word, Outlook, Excel, & PowerPoint)
• Strong attention to detail with a high level of confidentiality
• Excellent written, verbal, and interpersonal communication skills
• Track record of managing schedules and processes in a fast-paced environment
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted
• Able and willing to provide executive support beyond the scope of a typical workday

iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

We believe the best ideas and innovation happen when we are together. We offer most employees the flexibility to work in the office three or four days. Every department has different needs, and some positions will be designated in-office jobs, based on their function. 

For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us  Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/

iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.