Administrative Assistant

ADMINSTRATIVE ASSISTANT

 Job Summary: The Administrative Assistant for Adult Services provides administrative and office support to the Residential Services and Day Services departments.  Duties included in this role are the preparation of presentation materials; entering and maintaining information in appropriate databases; coordinating meetings, taking meeting minutes; doing product research via internet; and performing day to day office tasks.

Responsibilities include but are not limited to:

• Handling day to day administrative tasks such as scheduling/coordinating meetings, filing, typing correspondence, faxing and copying;
• Developing, coordinating, and maintaining a variety of data bases including those that have time sensitive deadlines and contain confidential data;
• Maintaining On-call schedule and notification grids;
• Creating and maintaining case review schedules;
• Recording and distributing meeting minutes;
• Electronic Health Record (Therap) tasks such as re-setting passwords, updating caseloads and privileges, etc.
• Maintaining and organizing office and PPE supplies for Admin office and Day Program locations;
• Developing presentation materials;
• Assist in organizing the scheduling activities of the Adult Services Directors;
• Performing research on specified subjects and products;
• Ensuring the residential and day team members have the administrative tools in place to effectively perform their jobs for example, ensuring supplies are stocked and handouts and materials for trainings are available;
• Other administrative duties and special projects as assigned

Knowledge, skills, and abilities:

The person in this position must be aware of and have the ability to adhere to Health Insurance Portability and Accountability Act (HIPAA) regulations and maintain confidentiality in all matters. Must be detail oriented and have excellent organizational skills, interpersonal skills and communication skills.  This position requires excellent computer skills, including proficiency with MS Office applications and a working knowledge of the operation of Apple products and apps associated with I-pads and I-phones.Knowlege of Word, Sharepoint and Outlook preferred. 

Education/Experience:

A high school diploma is required – some college is a plus; a minimum of four years experience working at an administrative assistant level. 

Availability to work 9a-5p M-F with some flexibility.

Pay: $17.50/hr

Covid-19 Consideration

Please note that Aspire Living & Learning has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees and individuals we support. As a condition of employment, employees are required to be fully vaccinated for COVID-19, unless an exemption is approved for medical or religious reason or as otherwise required by law.

Aspire Living & Learning believes it must play an active role in creating a community of employees that is diverse, inclusive and equitable. Our work benefits greatly from the contributions of people of color, people from working class backgrounds, women, LGBTQ people, and individuals with disabilities. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.