Administrative Assistant

COSM

Cosm is a global technology company pioneering the world of immersive reality. We build end-to-end immersive experiences and develop technology that enables people to experience entertainment like never before. Cosm works across three primary markets—Sports and Entertainment, Science and Education, and Parks and Attractions—while pushing the boundaries of boundaries of design, technology, and service. Our technology is used by the world’s biggest entertainment brands to create mind-blowing immersive experiences for millions of guests.

Cosm is a rapidly growing organization with ambitious plans for 2022 and beyond. We embrace diversity of all kinds, do our best to do the right thing, and never stop at uncertainty. Everything we do is to connect people with experiences bigger than themselves. We have built a strong company culture based on mutual respect, accountability to each other, intense curiosity, and a bold shared vision. We love what we do, and we have fun doing it.

Evans & Sutherland

Evans & Sutherland is the world's first computer graphics company and has developed advanced computer graphics technologies for more than five decades. Evans & Sutherland is a part of Cosm, a global technology company that enables people to experience entertainment in a new way across three primary markets: Sports and Entertainment, Science and Education, and Parks and Attractions. We offer full-stack solutions to provide amazing experiences.

The Position

Performs as the administrative assistant to EVP & GM of Evans & Sutherland, as well as serving a wide variety of administrative tasks for our Salt Lake team.

Responsibilities:

• Assists the EVP and others, as specifically assigned, in all aspects of administration, including travel arrangements, correspondence, meeting minutes, document printing, assembly, and shipment.
• Assist in creating, maintaining, and securing sensitive and proprietary divisional documents.
• Arrange as needed: rooms, visual aids, catering, transportation, and accommodations for internal and off-site meetings.
• Receive, screen, and direct telephone calls and office visitors.
• Answer and direct all inquiries promptly.
• Maintain calendars covering travel, personal leave, company events, customer visits, demos, etc.
• Provide assistance and guidance relating to procedures, facilities, equipment, etc., for new employees, consultants, and other company guests.
• Serve as the resource for office equipment and supplies.
• Generate travel expense reports, check requests, and petty cash vouchers. Track their submission to accounting and payment to the individual.
• Assist in creating purchase requisitions, track their progress through the purchasing organization, and monitor the delivery of the goods or services.
• Coordinates with local hotels for corporate rates and assists customers with hotel arrangements, including regular pick-up and drop-off at hotels.
• Assists Sales & Marketing Coordinator in planning for trade shows & conferences.
• Tracks and submits memberships, subscriptions, and dues.
• Manage all marketing collateral and apparel
• Assist with customer onsite demos and meetings.

Qualifications:

• Three or more years of administrative and office management experience.
• Associate Degree preferred.
• Exceptional verbal and written communication skills.
• Excellent interpersonal skills.
• Available and eager to work beyond regular business hours when and as required to facilitate the dynamic nature of the business and organization.
• Knowledge of Microsoft Office Windows environment, including Word, Excel, PowerPoint, Outlook, and Project.
• Comfortable working in a fast-paced office environment.
• Personal car and driver's license needed for local errands and occasional customer pick-up.

Cosm is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.