Administrative Assistant

Location(s):

Costa Rica

City/Cities:

Liberia

Travel Required:

Relocation Provided:

Job Posting End Date:

October 3, 2024

Shift:

Job Description Summary:

For the past 137 years, Coca-Cola has grown to become the most recognized brand in the world. Today, we sell thousands of products to billions of consumers in nearly every country in the world. We are proud of our history's legacy and excited about the innovation of the future!

In Liberia, Costa Rica, we have our newest and most advanced manufacturing plant in the world, leading the way to Industry 4.0. This plant uses state-of-the-art manufacturing technology to improve how our employees work and how we manufacture our products. We are currently looking for an Administrative Assistant who will provide administrative service, coordination and support to the GM and Leadership Team in Liberia. Responsible for creating and tracking Purchase Requisition-Orders, Invoices follow up and performs other financial transactions.   Perform administrative tasks such as arranging meetings, events, activities and communicates to internal and external clients. Coordinate all visits and plant tours. In charge of Plant Communication program including Town Hall meeting. Prepare a variety of reports, spreadsheets, charts, manuals, program analysis reports, and other materials.

Responsabilities:

• Purchase Requisition-Orders: issuance, process and management for all PO´s for the HR and Administrative cost center.

• Invoices: accounting process application, vendor’s payments follow up internal customers support, as well as, building up excellent suppliers’ relationships.

• SAP vendors issuance and contract creation: the departments mentioned above.

• Meetings and Events: local meetings and events coordination with optimum details management, high quality standards within OPEX standards (Engagement activities, Bottlers and OU Meeting, Regional Meetings, Monthly Meetings, Trainings, Plant tour, etc).

• Daily Support to GM and leadership team.

• Create and develop a communication plan for the Liberia Plant: Execute the organizational announcement, open positions, births, deaths, create flyers for Plant activities, optimize internal communication processes, coordinate internal communications with the CPS Communication team, work with PAC OU U and Corporate Communication Teams to align on local and global initiatives.

• Comply with the guidelines of Food Safety, Integrated Management System (Quality, Environment, Occupational Health and Safety), KORE Corporate Standards and any other applicable legal requirements, established or subscribed by the Company, related to your job, complying with the policies, internal plans and procedures that ensure the proper implementation and continuous improvement of the company.

Requirements:

• Fully proficient in Spanish/English (oral, written).

• Fully proficient in Word, Excel, Power Point, and SAP

• Intermediate University/bachelor’s degree

• + 3 years in similar roles

What we can do for you:

Purpose: Approach to drive a purpose that empowers our people to protect the environment and the communities we serve while delivering safe and high-quality products.

Global Connections: Enables you to develop, improve, and maintain global connections that let us move faster and learn from each other.

Community of Belonging: We are an organization that believes our ability to continuously grow and create the right atmosphere where people feel safe and empowered allows you to bring your best self to work.

Skills:

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.