Administrative Assistant

Job Requisites and Overview:

The primary role of this position is to work closely with the CEO, CSO and CMO coordinating and managing schedules, meetings, travel and the day-to-day efforts for select teams and clients on a wide variety of projects including admin, strategy and new business development.  This position is based on the East Coast and will need to work across time zones (US/UK/Dublin/Australia).

The ideal candidate thrives in a fast-paced environment, stays organized, positive under pressure and is interested in entertainment, hospitality and lifestyle clients. Candidate must have excellent organizational skills and be able to adapt to multiple assignments and deadlines as well as a frequently-changing environment.

ESSENTIAL Duties and Responsibilities:

• Support the C-Suite as needed by assisting with scheduling meetings, expense reports, booking travel, presentation coordination, client projects, departmental needs, business development presentations, research, reporting, admin, etc.
• Coordination of agency events and gifting
• General administrative support, including collaborating with internal stakeholders to prepare documents and presentations
• Assist in creating professional and client-ready Keynote/ PowerPoint presentations or excel spreadsheets as needed
• Report regularly to supervisor on current work and progress
• Other administrative, support and marketing duties as needed

Skills, Knowledge, and Abilities needed to perform the job: 

• Great ability to manage multiple projects simultaneously and multi-step procedures autonomously
• Strong attention to detail with ability to operate under solid pressure and meet tight deadlines
• Strong proficiency with Microsoft Office, advanced skills in Excel and PowerPoint a plus
• Effective project management skills
• Self-motivated, confident and energetic
• Excellent verbal and written communication skills
• Budgeting and expense reporting skills
• Ability to work independently and problem solve
• Understanding of marketing principles a plus

Required Education/Experience: 

• 1-2 years of experience in an assistant or marketing support role
• BS/BA degree required

What we offer:

• This position will be eligible to participate in the standard benefits offered to full-time employees of Allied Global Marketing (medical, dental, vision, short-term and long-term disability and life insurance as well as 401k, paid parental leave and Flex PTO). We also offer 10 company paid holidays. 

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