Administrative Assistant

Summary:

VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications.
We are the people behind the products that help keep the world connected at home, school, work, at play, and everywhere in between. VIAVI employees are passionate about supporting customer success and we welcome people who bring their best every day to the company – to question, to collaborate and to push for solutions that will delight our customers.

Duties & Responsibilities:

As an Administrative Assistant, you will be providing administrative support to Project Managers and Engineers to ensure the efficient operation of the Engineering Hardware department.

Key Responsibilities

• Supporting requests by managers and employees to raise the appropriate actions (i.e., Eng Change Orders or Eng Material Requests)

• Ability to create and maintain records (e.g., material spend)

• Interacting with different departments within the organisation

• Familiarity with organisational concepts, practices, and procedures

• Responsibility of confidential and time-sensitive material

Pre-Requisites / Skills / Experience Requirements:

Your skills and qualifications will ideally include:

• Proven administrative or assistant experience

• Previous experience within an Engineering environment is preferred, but not mandatory

• Knowledge of Oracle/Agile is preferred, but not mandatory

• Sufficient experience in information gathering, monitoring, and recording

• Proficient in MS Office

• Knowledge of office management systems and procedures

• Excellent time management skills

• The ability to work within multiple projects of varied complexity, simultaneously to meet deadlines, both independently and as part of a team

• Proven communication skills, both verbal and written