Administrative Assistant

Administrative Assistant
About Us:
Named by Fast Company in its Top 10 Most Innovative FinTech Companies, Halo Investing is the first independent, multi-issuer platform for defined outcome investing. Halo Investing gives financial advisors, wealth managers and RIA's access to structured notes, buffered ETFs, and annuities. By delivering the best pricing and execution to the clients it serves, Halo is changing the world of investing by democratizing the protective investment marketplace.
In October 2021, Halo announced that it raised over US $100 million in Series C funding. The latest fundraising round was led by Owl Capital and included the Mubadala-backed US $1 billion fund managed by Abu Dhabi Catalyst Partners, in addition to existing investors Allianz Life Ventures and William Blair.
Halo is based in Chicago, with offices in Zurich and Abu Dhabi. We've balanced tremendous growth with strong company culture to create a uniquely motivated, dynamic, and proactive team. Above all, we value collaboration, communication, and passion!
About the Role:
We are looking for a highly organized Executive Assistant to support our fast-growing C-Suite! We are targeting a proactive, multitasking and customer service-oriented professional who has 3+ years of experience supporting executives. Knowledge of G-Suite and Excel is preferred. This person must have high attention to detail. They must feel comfortable providing polite and professional communication while resolving administrative problems.
Primary Responsibilities:

• Calendar management, this includes scheduling meetings, conferences, flights, hotels, and more
• Maintain accurate contact lists, accounts, passwords, and other sensitive information
• Develop and maintain a virtual filing system
• Provide general support to visitors
• Provide information by answering questions and requests
• Handle multiple projects
• Support administrative staff and provide coverage when others are out of office
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of other office staff
• Receive, sort, and distribute the mail
• Ability & willingness to respond to email or other time sensitive requests outside of normal business hours

Required Education and Experience:

• Minimum of 3 years of experience as an executive assistant
• Bachelor's Degree
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Working understanding of C-Suite principles, practices, and procedures
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Proficient with Google G-Suite, Microsoft Office, DropBox, or related software

Benefits:

• Competitive Compensation
• Comprehensive Medical and Dental
• 401k Program
• Unlimited PTO
• Paid Parental Leave
• Fun & Exciting work environment, including free snacks and onsite pop-a-shot
• Flexible and highly collaborative work environment

Halo Values Diversity and Inclusion. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristics protected by federal, state, or local laws, regulations, or ordinances. If you need assistance or accommodation due to disability or special need when applying for a role or during our recruitment process, please contact us.