Administrative Assistant

ADMINISTRATIVE ASSISTANT

 Job Summary: The Administrative Assistant for Adult Services provides administrative and office support to the departments of the Residential Services and Day Services.  Duties included in this role are preparing presentation materials; entering and maintaining information in appropriate databases; coordinating meetings, taking meeting minutes; doing product research via the Internet; and performing day-to-day office tasks.

Responsibilities include but are not limited to:

• Handling day-to-day administrative tasks such as scheduling/coordinating meetings, filing, typing correspondence, faxing, and copying;
• Developing, coordinating, and maintaining a variety of databases including those that have time-sensitive deadlines and contain confidential data;
• Maintaining On-call schedule and notification grids;
• Creating and maintaining case review schedules;
• Recording and distributing meeting minutes;
• Electronic Health Record (Therap) tasks include re-setting passwords, updating caseloads and privileges, etc.
• Maintaining and organizing office and PPE supplies for Admin office and Day Program locations;
• Developing presentation materials;
• Assist in organizing the scheduling activities of the Adult Services Directors;
• Performing research on specified subjects and products;
• Ensuring the residential and day team members have the administrative tools in place to effectively perform their jobs for example, ensuring supplies are stocked and handouts and materials for training are available;
• Other administrative duties and special projects as assigned

Knowledge, skills, and abilities:

The person in this position must be detail-oriented and have excellent organizational skills, interpersonal skills and communication skills.  This position requires excellent computer skills, including proficiency with MS Office applications and a working knowledge of the operation of Apple products and apps associated with I-pads and iPhones.Knowledge of Word, Sharepoint, and Outlook preferred. 

Education/Experience:

A high school diploma is required – some college is a plus; a minimum of four years experience working at an administrative assistant level. 

Availability to work 8:30a-4:30p M-F with some flexibility. Four days are in person at the Stratham NH office and the fifth day can be remote. 

Pay: $20.00/HR

Our employees enjoy working with a fun team of dedicated professionals and believe in a healthy work/life balance. In addition, eligible employees will receive:

• Full health, dental, and vision insurance
• Flexible Spending Account (FSA) for medical and dependent care
• 403(b) retirement plan and employer matching contribution
• Paid sick and personal days
• Focus on ongoing professional development
• Opportunities for advancement – many of our employees have 20+ years of tenure and hold leadership positions after joining us as Direct Support Professionals!
• Life insurance (equal to twice your salary!)
• Short and long-term disability

If you want to join us in making a difference and positively impact the lives of others while charting your own path of development, then we at the Aspire team would love to hear from you.

Aspire Living & Learning believes it must play an active role in creating a community of employees that is diverse, inclusive and equitable. Our work benefits greatly from the contributions of people of color, people from working class backgrounds, women, LGBTQ people, and individuals with disabilities. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.